Legal Clerical Assistant

State Of Indiana Indianapolis , IN 46218

Posted 2 months ago

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

At the State of Indiana, we don't just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Department of Child Services:

Join a team that engages with families and children to improve lives in meaningful and significant ways. DCS engages authentically with children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. The Department also administers family preservation and prevention services, foster care, and child support throughout the State of Indiana. You will relentlessly pursue permanency for children and families through reunification, guardianship, adoption or support youth in making a successful transition to adulthood. While this job is difficult and may have long and sometimes unconventional hours, this is more than a job-it is a calling to improve your community and neighbors. Will you join us in supporting our Mission, Vision, and Values?

Mission: The Indiana Department of Child Services leads the state's response to allegations of child abuse and neglect and facilitates child support payments. We consider the needs and values of all we serve in our efforts to protect children while keeping families together whenever possible.

Vision: Children will live in safe, healthy and supportive families and communities.

Values: We at the Indiana Department of Child Services empower our team, in collaboration with state and local partners, to make decisions in the best interest of every child in our care by embracing:

  • Respect for all

  • Racial justice

  • Diversity and inclusion

  • A culture of safety

  • A commitment to continuous improvement

Salary:

This position traditionally starts at an annual salary of $39,000. Salary for this position may be commensurate with education and job experience.

Role Overview:

As the Legal Assistant, you will be responsible for providing paralegal and administrative support services to general counsel or administrative law judge within a state agency.

A Day in the Life:

The essential functions of this role are as follows:

  • Perform legal research under the direction of staff counsel or administrative law judge.

  • Conduct computer assisted legal research and/or creates databases relating to cases or administrative precedents.

  • Verify citations and legal references contained in decisions, memoranda, and reports.

  • Maintain a variety of legal files, updates topical and case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein.

  • Schedule hearing dates and sites, communicating directly with involved parties.

  • Receive and respond to requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents.

  • May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion.

  • Receive and respond to inquiries regarding current hearings from attorneys, legislators, or citizens by telephone and/or correspondence.

  • Travel to hearings sites, sets up site, materials and equipment and is present to explain proceedings and their impact to interested parties.

  • Assist at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents.

  • Prepare section/division budget, including data collection and preparing written justifications.

  • Perform other administrative tasks for section/division such as time and attendance reports, procurement liaison, travel request coordination, etc.

  • Prepare reports of section/division activity.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

  • May be required to travel with reasonable accommodation.

  • Specialized knowledge of legal procedures pertaining to the assigned area.

  • Working knowledge of legal concepts.

  • Working knowledge of the agency's programs and current issues.

  • Working knowledge of legal resources and legal research procedures.

  • Working knowledge of, and ability to utilize, computer capabilities for research and data management.

  • Effective communication skills.

  • Knowledge and skill normally acquired through a two-year program leading to an associate degree. related accredited college credit and/or work experience in private law firm or public law office may substitute where appropriate.

  • Extensive knowledge of legal terminology and documentation.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans

  • Wellness program (offers premium discount for the medical plan and gift cards)

  • Health savings account, which includes bi-weekly state contribution

  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

  • Deferred compensation 457B account (similar to 401k plan) with employer match

  • Two (2) fully-funded pension plan options

  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

  • 150 hours of paid new parent leave

  • Up to 15 hours of paid community service leave

  • Combined 180 hours of paid vacation, personal, and sick leave time off

  • 12 paid holidays, 14 on election years

  • Education Reimbursement Program

  • Group life insurance

  • Referral Bonus program

  • Employee assistance program that allows for covered behavioral health visits

  • Qualified employer for the Public Service Loan Forgiveness Program

  • Free Parking for most positions

  • Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.


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Legal Clerical Assistant

State Of Indiana