Legal Billing Specialist (910-277)

Leclair Ryan, A Professional Corporation San Francisco , CA 94118

Posted Today

Come and shine with the stars of LeClairRyan! Since its inception, LeClairRyan has grown exponentially and is now home to over 300 attorneys with offices in 15 states and the District of Columbia. LeClairRyan is currently seeking a Billing Specialist in our San Francisco, California office who will contribute to overall success and help secure the bright future of the Firm.

LeClairRyan established the San Francisco, California office in 2007. The location is now home to approximately 20 attorneys in addition to professional support staff. With a wide range of experience, LeClairRyan's San Francisco teams provide services to clients in practice areas that include intellectual property, business litigation, products, commercial, and professional liability, transportation, construction, insurance, medical malpractice defense and labor and employment matters.

LeClairRyan's accounting department is a vital part of our growth. In its entirety, the accounting team is comprised of Pricing and Billing, Accounts Payable, Accounts Receivable and Collections, and Financial Planning and Analysis professional staff who collaborate and assist in meeting the financial goals of LeClairRyan. Individuals who join our accounting team will have the ability to learn and grow amongst peers who are dedicated to high standards of client satisfaction and professional performance.

The billing specialist will assist the Firm in achieving budget by performing billing and e-billing tasks in accordance with client guidelines and the Firm's policies. This role is considered a Level I billing role and is responsible for facilitating all necessary billing functions for assigned attorneys. This role works collaboratively with a Client Account Representative to provide accountability and excellent client service to internal and external clients. In order to timely and accurately bill and collect invoices, this role must be proficient in understanding the Firm's processes and policies including; conflicts, master file setups, accounts payable, billing and e-billing and cash receipts.

Specific e-billing functions to include (but not limit):

  • Review of newly opened matters for assigned attorneys and/or assigned clients to ensure that setups align with client billing requirements

  • Displaying proficiency in submission to and analysis of client electronic billing websites.

  • Collaboration with E-billing Coordinator to ensure continuous compliance with electronic billing requirements.

  • Coordinating with Billing Auditor to assist with advice regarding acceptable client billing practices, budget preparation, and submission of appeals.

  • Timely submission of electronically billed invoices and timely resolution of rejected/pending invoices; coordinating the same with E-billing Coordinator.

  • Collaboration and facilitation of budget and appeal preparation/submission for assigned e-billed clients in a timely manner.

  • Providing continuous information to Billing Partners to assist with management of invoice rejections, adjustments and appeals.

Specific general billing functions to include (but not limit):

  • Assisting the Firm with an accelerated billing cycle to include timely processing and distribution of Pro Formas among assigned office location/s.

  • Coordination of monthly Pro Forma distribution to billing attorneys and serving as primary recipient for incoming Pro Formas.

  • Performing all billing related functions to include rate changes, bill reversals, trust allocations, reversals, time erasures and complex billing arrangements.

  • Providing updates on Pro Forma Compliance Tracker and ad hoc updates to Accounting Managers.

  • Evaluating and facilitating resolution of aged work in progress (wip) and providing status updates to Accounting Managers.

  • Collaboration with attorneys and staff to provide solutions regarding time entry, billing and cost recovery.

  • Collaboration with Firm employees on client related reporting needs.

Required Skills

  • Associates Degree or equivalent education and/or experience.

  • Minimum of 2 years billing and ebilling experience preferred. Legal or professional services experience is a plus.

  • Must be able to demonstrate excellent written and oral communication and to exhibit a personal priority approach.

  • Must possess strong technical skills to use sound judgments and reasoning in problem solving.

  • Must display a high degree of initiative and ability to organize and prioritize daily responsibilities and special projects, as well as to coordinate resources to achieve desired results.

  • Must be able to maximize time and effort in addressing position responsibilities, as well as quick adaptation to changes in priority assignments.

  • Must be able to work through stressful situations and maintain high levels of productivity.

  • Must possess the ability to work in an interactive team environment with a customer service focus, both internal and external.

  • Must be able to empower others in a team setting.

  • Must display comfort with and exemplify the ability to offer expert opinions regarding billings of an account.

The best approach to the success of this role is to display confidence, empathy and respect of internal and external clients and to always go the extra mile to ensure the best customer service.

LeClairRyan does not accept unsolicited resume submittals from contracted or non-contracted agencies. LeClairRyan is not responsible for any fees related to unsolicited resumes.

Job LocationSan Francisco, California, United StatesPosition TypeFull-Time/Regular

Apply


Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Legal Production Specialist...

Ricoh Americas Corporation

Posted Today

VIEW JOBS 6/18/2018 12:00:00 AM 2018-09-16T00:00 RICOH EMPOWERS WORKPLACES using innovative technologies & services enabling individuals to work smarter. Our people deliver on the promise of Service Excellence. Ricoh offers a full portfolio of benefit and employee programs such as: * Medical Coverage & Vision Coverage * Dental Coverage * Short/Long Term Disability * Term Life and AD&D Insurance * Spouse and Dependent Life Insurance * Flexible Spending Account * EAP and Work Life Benefits * Time off Benefits including: Vacation, Sick, and Holiday * Tuition Reimbursement......and many more Ricoh offers Full Time and Part Time positions with a developmental path and a range of training resources to meet employees' different needs. From on-boarding training to continued development for all of our employees, we provide many resources to set our employees up for continued success. Ricoh works to motivate employees with competitive pay and benefits that are affordable. We offer proven career paths - locally, regionally, and nationally. WE ARE RICOH! Apply today! POSITION PROFILE Provides operations functions in one or all of the following areas within a Legal office /environment: operates high volume duplicating equipment, performs associated copying tasks, ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc. May performs various building support functions related to meeting set ups and light maintenance. Note: Due to the higher level of presentation, telephone skills needed to perform receptionist duties and high interaction with Executive level customers, employees performing this function are considered to be Senior On-Site Services Specialist. This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager, depending on site personnel configuration. JOB DUTIES AND RESPONSIBILITIES * Runs high volume copy machines and performs binding and finishing work. * Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. * Performs all repair service on customer copier equipment. * Handle highly sensitive and confidential documents that may be time sensitive * Provide upmost in quality work due to the sensitive nature of documents and projects that are required in a legal environment * Maintains records for management reports and inventories of supplies needed. * Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required. * Calculates charges for jobs performed and maintains some billing logs. * Responds to and coordinates all service calls required by customer. * May perform filing duties in conjunction with specific customer requests. * Delivers completed jobs to pre-determined customer locations within and outside of the site. * Maintains daily meter and service logs. * May travel between customer's buildings. * Answers customer questions regarding status or feasibility of job requests. * Ensures upkeep of convenience copier areas by keeping neat and well stocked. * Performs duties related to the shipping of materials. * Performs duties related to the receiving of materials. * May perform meeting room and conference room set ups. * May perform building occupant moves within assigned facilities. * May perform re-lamping and light maintenance duties as assigned. * May perform occasional cleaning duties as needed. * May require periodic overtime on nights and weekends, including off-hour emergency response. * Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. * Uses all copier equipment, calculator, fax machine, postage meter and some PC. * Performs filing duties, which may include 'purging' and archiving old documents. * Performs duties of scanning, file conversion and file naming * Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD * Manage TOC (Table of Contents) -- first page of electronic file * Perform duties that involve OCR (Optical Character Recognition) files to assist with key word search * Perform file formatting for printing/Excel files * Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners * Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure * Assist with coordinating projects that will be completed off site (BIS or Smart Source) * Performs other duties as assigned. QUALIFICATIONS (Education, Experience, and Certifications) * Requires high school diploma or GED and1-2 years of related work experience. * Minimum of 2 years experience in legal industry is highly desired * Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills * Some related copy job experience is preferred. * May require valid driver's license and minimum levels of auto insurance coverage per Ricoh. Ricoh is an EEO/Affirmative Action Employer -- Minorities/Women/Protected Veterans/Disabled. Ricoh Americas Corporation San Francisco CA

Legal Billing Specialist (910-277)

Leclair Ryan, A Professional Corporation