Legal Assistant Supervisor

Heritage Insurance Sunrise , FL 33304

Posted 2 months ago

Job Description:

Job Summary:

The Legal Support Supervisor supervises and participates in the work of Heritage's staff of Legal Support. This role also independently performance technically difficult legal support functions, updates processes and procedures to ensure streamlined and efficient practices, and consults with Staff Counsel to ensure support needs are being met.

Essential Duties and Responsibilities:

  • Oversight of a team of Legal Support staff to include Legal Assistants, Legal Coordinators, and Legal File Clerks

  • Provide training for newly hired support staff.

  • Work with the Legal Administrator to improve procedures/practices

  • Plan, schedule, coordinate, and supervise the day-to day activities of legal support staff

  • Review the work of legal support staff and perform complex, specialized legal administrative support tasks requiring a thorough knowledge of legal procedures and terminology

  • Establish performance requirements and personal development targets for team

  • Monitor performance and provide coaching for performance improvement and development

  • Consult with assigned team Sr. Staff Counsel, and other assigned Attorneys to ensure legal support needs are being satisfactorily met, and to address any concerns.

  • Maintain sensitive and confidential information

  • All other duties and responsibilities as assigned

Key Competencies:

  • Leadership
  • Provides strong leadership, sets a good example, skilled decision maker, motivator, encourager
  • Job Knowledge
  • Understands facets of job, aware of duties and responsibilities, keeps job knowledge current
  • Adaptability
  • Adapts to change, open to new ideas and responsibilities
  • Teamwork
  • Accountable to team, works to meet established deliverables, appreciates view of team members, respectful
  • Employee Development
  • Offers feedback, coaches employees appropriately, rewards employees wisely, takes mentoring role, challenges and develops employees, offers opportunity
  • Decision Making
  • Able to reach decisions, takes thoughtful approach when considering options, seeks input from others, makes difficult decisions
  • Organization Skills
  • Information organized and accessible, maintains efficient work space, manages time well
  • Communication
  • Communicates well, delivers presentations, has good listening skills

Job Requirements

Job Qualifications

  • Education, Experience, Skills Required:
  • At least five years of legal assistant experience.

  • Preferable experience in a lead or supervisory role

  • Must be able to work independently with general direction, and to manage up and across as needed to meet goals and deadlines in a very fast-paced environment

  • Analytical problem-solving and decision-making skills required.

  • Ability Interpret, apply, explain and reach sound decisions in accordance with laws, regulations, rules and policies.

  • Excellent communication skills

  • Use tact, discretion and diplomacy in dealing with sensitive situations

  • Demonstrated ability to work within a highly collaborative business environment.

Working Conditions:

  • This position is based in an office environment and there are no specific or unusual physical or environmental demands

General Information:

All employees must pass a pre-employment background check. Other checks may be needed based on position: driving history, credit report, etc.

The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Heritage Insurance Holdings, Inc. is an Equal Opportunity, Affirmative Action Employer. We will not discriminate unlawfully against qualified applicants or employees with respect to any term or condition of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, marital status, place of birth, military service status, or other basis protected by law.

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Legal Assistant Supervisor

Heritage Insurance