Legal Assistant

About Scarinci Hollenbeck

Scarinci Hollenbeck is a growing practice of over 50 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Job Summary

Reporting to the Legal Paraprofessionals Manager, this role will be responsible for supporting various attorneys in the Public and Education Law section with all administrative aspects of the section specialty.

Essential Duties/Responsibilities

• Provides administrative support of general office duties such as printing, scanning, copying.

• E-files both via NJ E-Courts as well as New York State Courts Electronic Filing (NYSCEF), and PACER.

• Files all state and federal court pleadings electronically.

• Attends to incoming phone calls on behalf of assigned attorneys.

• Arranges couriers, court reporters, expert witnesses, and other special functions.

• Attends and takes notes at meetings.

• Assists with proper case screening and origination process to include initial conflict check in collaboration with the Records Department, creates and maintains reliable and accurate filing system for electronic documents.

• Drafts and proofreads correspondence, discovery, minutes, pleadings, contracts and varied other documents.

• Closes concluded matters per attorney direction.

• Maintains attorney calendars by planning and scheduling meetings, appointments, and conferences both onsite and remote, conferences.

• Prepares expense reports.

• Prepares check requests and submits purchase orders as needed.

• Redacts, bate stamps, and organizes documents for production.

• Updates contact information for attorneys.

• Inputs attorney time into time keeping software as requested.

• Performs other duties as assigned.

Education and Required Skills

• Associate degree or equivalent experience

• Minimum 1-2 years law firm experience.

• Ability to function well in a high-paced environment.

• Ability to maintain confidential and sensitive information and to exercise discretion and good judgement.

• Effective time management skills and excellent organizational skills.

• Excellent verbal and written communication skills.

• Proficient understanding of legal terminology and principles, research methods, court processes.

• Strong analytical and problem-solving skills.

• Strong attention to detail particularly in proofreading.

• Strong technology skills and proficiency in Microsoft Office Suite.

Certifications

• Notary preferred.

Work Hours

• In office work at the Little Falls, NJ location.

• Full-time, non-exempt, Monday to Friday 9:00 a.m. - 5:00 p.m. (one hour lunch).

• Overtime (over 40 hours) may be required from time to time.

• Compensation range $60,000 - $70,000.

Scarinci Hollenbeck is an Equal Opportunity Employer.

Submission Requirements:

Submit resume through our career portal or send to careers@sh-law.com.