Tivity Health Franklin , TN 37064
The Legal Assistant will report to the Deputy General Counsel and provide direct confidential administrative coordination and support to the Deputy General Counsel in the Legal Department. From time to time, the Legal Assistant will be called on to support other members of the legal department and senior management.
The Legal Assistant must have exceptional administrative skills (coordination of travel, expense reporting, schedule coordination, meeting preparation, etc.), a positive and tactful demeanor, professional presence, high energy, excellent communication skills, a talent for assisting in coordinating inside a dynamic environment of senior management, and the ability to operate independently.
Supports attorneys by collecting and assembling materials necessary to effectively prepare and communicate at various internal and external meetings, including independently preparing or providing meeting agendas and their contents, and gathering, synthesizing and disseminating information
Assists in the development, review, and finalization of various materials, including correspondence, file documentation, and policies by proofreading, collecting and verifying source materials (upon request), formatting, and providing other support services
Supports litigation in managing litigation holds and document production
Conducts internal investigations including interviewing witnesses and gathering documents
Creates and maintains confidential paper and electronic filing system(s) as required to support the work of the attorneys in the Legal Department, including filing and organization of critical documents for group
Maintains group legal entity corporate documentation
Manages new vendor and/or preferred service provider review and approval process
Maintains litigation and insurance claims logs
Reviews and revises contracts
Researches facts regarding member complaints, attorney general complaints and Better Business Bureau complaints
Assists with review and preparation of license applications
Assists with review and preparation of responses to RFP'sReview and revised vendor and customer contracts
Conducts review of advertising and marketing materials (print, website, digital, email, text, direct mail) for FTC Truth in Advertising compliance
Supports attorneys in M&A activity including assisting with data room, responding to due diligence requests and reviewing/summarizing due diligence documents
Assists in gathering and summarizing material for use in presentations, projects, and policies
Makes all necessary travel arrangements, itineraries, travel vouchers and prepares draft expense reports for the attorneys as required.Handles all administrative duties with limited supervision; organizes and expedites workflow, and initiates follow up action.Qualifications
Bachelor's degree and Paralegal certification preferred.
5+ years' experience preferred in progressively responsible paralegal and/or administrative positions in a law office or law department, including the provision of support to senior level attorneys.
Experience supporting executive level attorneys, a plus (e.g., assistant to the General Counsel, Vice President for Legal Affairs, Senior or Managing Partner, Chief Legal Officer)
Superior skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe, SharePoint site administration, and Board support software
Exceptional customer service mind set, particularly with internal customers.
High business acumen.
Must possess excellent listening skills
Essential is the meticulous attention to detail in matters of proofreading, document processing
Extraordinarily good judgment, common sense, tact, and professionalism are required, as well as a profound respect for the confidentiality of the documents and communications involving the Legal Department
Superior organizational and administrative skills; ability to multi-task and prioritize work with the highest degree of professionalism
Ability to take initiative, work independently, accurately, and with discretion in a fast-paced environment
Excellent communication and interpersonal skills
Must possess willingness and understanding of responsibilities associated with supporting Attorneys; this will require early and late working hours depending on projects at hand
Paralegal certification preferred.
About Tivity Health
Tivity Health is a leading provider of fitness and health improvement programs, with strong capabilities in developing and managing network solutions. Through our existing three networks (SilverSneakers - the nation's leading fitness program for older adults, Prime - membership access to the nation's largest network of fitness centers, and WholeHealth Living specialty medical network development and benefits management), Tivity Health is focused on targeted population health for those 50 and over.
Tivity Health is an equal employment opportunity employer and is committed to a proactive program of diversity development. Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.