Legal Assistant I

Allen Institute Frontiers Group Seattle , WA 98113

Posted 2 weeks ago

Legal Assistant

The Legal Assistant is a highly organized, efficient, and proactive member of the Scientific Services Legal Team. The Legal Assistant is an entry level legal administrative position, developing skills and competencies within an in-house legal environment. The Legal Assistant works on a variety of projects and processes, and provides administrative support for contract flow, which includes data entry, reviewing standard contracts, researching compliance areas, and contract administration. Its important to have a basic understanding of the type of work done in an in-house legal environment and practical experience to succeed in the position.

Job Responsibilities:

The Legal Assistant has a broad range of administrative responsibilities that grows with experience. In addition to supporting the legal team and providing general administrative support, the Legal Assistant may have the following responsibilities:

  • Contract Administration: Responsible for start-to-finish contract administration for certain scientific business units; initial intake of contracts, review standard template contracts, learn to issue spot compliance areas for review, and obtain appropriate approvals and signatures to complete contracts

  • Publication Review: Initial reviewer of scientific publications, abstracts, and presentations to ensure compliance utilizing a template checklist for issue spotting

  • Contract Diligence: Compliance diligence on contracts for which you are the primary contact

  • Innovation Management Administration: Working with our Science and Technology Innovation Manager, responsible for the setup and administration of innovation disclosures and reporting

  • Meeting Manager: Setting up and maintaining meetings

  • Projects: Projects associated with department goals

Required Qualifications:

  • High school diploma or equivalent

  • One to three years of administrative experience in an office environment

Preferred Education and/or experience:

  • Associate degree or equivalent combination and experience

  • Experience as a legal assistant and/or in an in-house legal environment preferred

Preferred Skills and Attributes:

  • Excellent time management and organization skills and regularly complete tasks on time with supervision

  • Effectively work independently, can stay focused on tasks despite distractions and interruptions, and take ownership of your personal performance

  • Flexible and able to adapt to change in diverse work assignments and transitions, and show a willingness to learn new methods and skills

  • Consistently respond to client needs in a timely, professional, and courteous manner even if you dont know the answer; comfortable proactively asking questions to get background for assignments

  • Demonstrate a positive attitude towards getting work done and are a self-starter

  • Work effectively and cooperatively with others, and build strong working relationships with your team to achieve high quality work product; ability to spot inefficiencies and suggest processes for improved efficiency

  • Strong writing skills and can compose and edit communications appropriate to the audience

  • Effective communication skills, listening actively and objectively

  • Strong technical ability and demonstrated operating knowledge of computers and software programs, as well as the ability to learn software programs

  • Maintain discretion when handling confidential information

Please note, this opportunity does not sponsor work visas and has no relocation assistance

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.

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Legal Assistant I

Allen Institute Frontiers Group