Legal Assistant

Department Of Agriculture Little Rock , AR 72215

Posted 4 months ago

  • Duties

Help Duties Summary

The Department of Agriculture's Office of the General Counsel (OGC) provides legal services to all the agencies within the United States Department of Agriculture. This legal assistant position is located in the Little Rock branch office (part of the Central Region headquartered in Kansas City, Missouri). The incumbent provides legal assistance to the Associate Regional Attorney and staff attorneys within the Central Region and its Little Rock office in particular.

Learn more about this agency

Responsibilities

  • Providing clerical and office support for all other staff, including reviewing and preparing legal documents, opening and inputting case data in filing systems, drafting correspondence, gathering information and preparing reports.

  • Reads/reviews files to determine whether cases should be assigned to attorneys in the Division or referred elsewhere.

  • Reads and evaluates documents and correspondence referred for consideration to attorneys in the Office of the General Counsel.

  • Reviews relevant files, reports and other supporting documents to determine that all information is available, accurate, and ready for referral to the appropriate person.

  • Provides technical advice to agencies when legal documents or reports of investigation are not accurate or need further information prior to being finalized.

  • Responds to incoming inquiries received from clients or agencies regarding the status of pending matters.

  • Provides clerical support for all other staff to include: typing, copying, scanning, transmitting, mailing, reviewing, proofreading, filing, assisting with the preparation of travel documents, budgeting, and purchasing.

  • Reviews outgoing correspondence and documents to ensure they are grammatically correct, factually correct, and conform to established USDA policy.

  • Prepares reports and tracks cases that are opened, closed, and pending in the office.

  • Drafts and reviews a variety of documents using Excel, Word and Microsoft Office Suite, as well as, other programs used in a legal office.

  • Screens all telephone calls and responds to written requests, telephone inquiries, and personal visits from persons seeking information concerning the responsibilities of the Office of the General Counsel

  • Tracks and records the status of all cases assigned to the attorneys in the Little Rock branch of the Office of the General Counsel.

  • Reviews all incoming cases and determines which cases should be reviewed and assigned by the Associate Regional Attorney.

  • Examines, evaluates, and routes requests for legal assistance from agencies of the Department.

  • Performs legal research to locate cases, statutes, regulations, legal texts, and other materials pertinent to cases pending in the Office of the General Counsel.

  • Processing procurement, travel, personnel and related documents, consistent with proper grammar, legal requirements and staff directives.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential
8

  • Job family (Series)
    0986 Legal Assistance

  • Requirements

Help Requirements Conditions of Employment

  • Satisfactory background investigation and/or fingerprint check required.

  • U.S. Citizenship is required.

  • May be subject to satisfactory completion of one year probationary or trial period.

  • You may need to complete a Declaration for Federal Employment (OF-306).

  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.

  • The documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system.

  • Males born after 12/31/59 must be Selective Service registered or exempt.

  • More than one selection can be made from this announcement.

  • Following a probationary period, this position is eligible for telework and other flexible work arrangements on a limited basis and consistent with the secretary's telework policy. Employee participation is at the discretion of the supervisor.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in grade:

Applicants must meet one year at the next lower grade to be considered for the next higher grade (e.g. one year at the GS-06 grade level for consideration for the GS-07 grade level.)

For the GS-07 level: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that demonstrates:

  • One year of specialized experience, equivalent to the GS-06 level in the Federal service or equivalent responsibility in the private sector/pay systems that has equipped you with the particular competencies to successfully perform as a Legal Assistant.

Specialized experience is defined as experience in maintaining legal research material, office files, guides and manuals; researching citations and documents to ensure that authorities cited are most current; preparing and reviewing legal documents, including but not limited to employment law documents and files.

For the GS-08 level: Applicants must have one year of specialized experience (equivalent to the GS-07 level) that demonstrates:

  • One year of specialized experience, equivalent to the GS-07 level in the Federal service or equivalent responsibility in the private sector/pay systems that has equipped you with the particular competencies to successfully perform as a Legal Assistant.

Specialized experience is defined as experience overseeing the maintenance of legal research material, office files, guides and manuals; researching citations and documents to ensure that authorities cited are most current; preparing and reviewing legal documents.

For more information on the qualifications for this position, click here: http://www.opm.gov/qualifications/Standards/group-stds/gs-admin.asp

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

This announcement may be used to fill multiple vacancies

Education


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Legal Assistant

Department Of Agriculture