Medtronic Inc. Fridley , MN 55432
Posted 3 weeks ago
Careers that Change Lives
This candidate will be part of Medtronic's corporate legal department and provide administrative support to the Corporate and Securities team, including 2 Legal Counsel, and 3 Paralegals. Individual must be able to work in a fast-paced environment with changing priorities. The candidate must be experienced, organized, detail-oriented, process-driven and confident in his/her abilities.
This position will work in our Operational Headquarters in Fridley, MN and will work per the hybrid guidelines.
A Day in the Life
Responsibilities may include the following and other duties may be assigned.
The position will require strong skills related to: 1) word processing with speed and accuracy; 2) managing significant volume of legal documentation; 3) database entry; and 4) solid organizational and prioritization abilities. The responsibilities and key accountabilities for the role are as follows:
Board Meeting Support
Manage and coordinate the logistics of the Board of Directors meetings
Arrange domestic and international commercial travel reservations for the Board of Directors
Maintain venue contracts, ground transportation and aviation, and expenses within budget spreadsheets
Arrange payment of invoices for all expenses and board meeting vendors
Manage expenses for Sunshine Act reporting
Maintain discretion with confidential information
Attend Board of Directors meetings, including evening events, which will require occasional travel
Manage Legal Files and Document Preparation
Maintain corporate governance legal department files
Maintain the Corporate Secretary Sharepoint site
Manage intake and routing of documents for signatures submitted under the Corporate Document Signature Request Forms
Draft, review and revise significant volume of legal documentation including agreements, resolutions, and correspondence
Assist with legalization and apostille requests
Photocopy, scan and assemble documents
General Administration
Process legal invoices, expense reports and AmEx expenses for payment
Data entry into a variety of platforms (CSC Navigator, internal Medtronic sites)
Manage department needs for equipment, file space and supplies
Maintain or create procedures for corporate legal department practice areas
Manage Calendars and Process Communications
Set appointments/meetings/conference calls/videoconferences
Keep calendars and deadlines current
Read and respond appropriately to e-mails, mail and phone messages
Interface with business clients, high level executives and senior management teams
Plan and arrange in-person meetings and/or video conferences
Must Have: Minimum Requirements
Nice to Have
Event planning experience is strongly preferred
Experience within a corporate legal department
Legal Secretarial accreditation and/or certification
Post-secondary degree or education
MS Office
Ability to maintain composure in this high demand and sometimes high stress position
Strong organizational and interpersonal communication skills
Ability to prioritize and multitask
Detail oriented
Team player with ability to accommodate differing work styles
Resourceful
Self-motivated and willing to work independently when necessary
Agreeable to workplace changes
Strong spelling, grammar and punctuation skills
Ability to handle sensitive information with tact and confidentiality
Professional telephone skills and etiquette
Willingness to take on challenging projects
About Medtronic
Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology, therapies and services can do to help alleviate pain, restore health and extend life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.
We want to accelerate and advance our ability to create meaningful innovations - but we will only succeed with the right people on our team. Let's work together to address universal healthcare needs and improve patients' lives. Help us shape the future.
Physical Job Requirements
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager, recruiter or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. (ADA-United States of America)
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Learn more about our benefits here.
This position is eligible for a short-term incentive plan. Learn more about Medtronic Incentive Plan (MIP) here.
The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).
Medtronic Inc.