Legal Assistant - Commercial Real-Estate

Our company is seeking a full-time Legal Assistant. The this role requires a unique blend of skills and experience, providing general and administrative support in our corporate headquarters. The successful candidate will be confident, reliable, and business-minded with the ability to manage multiple tasks and adapt to changing priorities.

Responsibilities:

• Drafting, preparing, and proofreading correspondence, accounts and various transactional documents and forms.
• Research permitting and licensing requirements by each state or county as directed.
• Being the liaison of information between Legal, Development, and Operation Departments.
• Dealing with and responding to landlord inquiries expeditiously and conducting follow ups; keeping the departments up to date in routine meetings.
• Opening, maintaining, and putting away files, and maintaining logs per the protocols.
• Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards.
• Updating and maintaining current landlord contact records and lease renewals.
• General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time.
• Maintaining and organizing files, both electronic and hard copy as required.
• Demonstrating a team approach; ensuring strict adherence to confidentiality; accountability in relation to both internal and external department relations to achieve outputs and goals for the Departments
• Additional duties as assigned.

Requirements

• 1-2 years Real Estate law experience preferred.
• High proficiency in Excel requirred
• Proven organizational skills
• Ability to work well in a fast-paced environment
• Superior time-management skills, multitasking, and the ability to prioritize tasks with minimal supervision
• Patient, able to work under pressure; not easily rattled by crises
• High level of sound and independent judgment, reasoning, and discretion

Benefits

• Health
• Dental
• Vision
• PTO
• 401k