Legal Assistant 2 (Vid 159098)

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Review Vacancy

Date Posted 05/21/24

Applications Due06/05/24

Vacancy ID159098

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyOffice of Cannabis Management

TitleLegal Assistant 2 (VID 159098)

Occupational CategoryLegal

Salary Grade17

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $61516 to $78307 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 59 Maiden Lane

City New York

StateNY

Zip Code10038

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Required experience:

• Three years of full-time experience as a Paralegal/Legal Assistant (see "definition" below)

OR

• An associate degree (or higher) in a paralegal/legal assistant/legal studies program or a certificate in a paralegal/legal assistant program, where either the degree or certificate was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA).

Definition: a Paralegal/Legal Assistant is someone who applies knowledge of the law and legal procedures in rendering direct assistance to lawyers, clients, and courts; prepares and interprets legal documents and forms; researches, compiles, and uses information from legal materials to provide both written and verbal comments on their findings; and analyzes and handles routine procedural problems independently with minimal attorney oversight.

Examples of non-qualifying experience: receptionist, records clerk, bookkeeper, office manager.

Substitutions: An associate degree (or higher) in any field, where the degree was granted from a regionally accredited college or university, or one approved by the American Bar Association (ABA).

OR

Graduation from an accredited (ABA approved) law school with a degree required for NYS Bar will be accepted as meeting the educational requirements for this title AND two years of experience as a Paralegal/Legal Assistant.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 15 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description Reporting to an attorney or hearing examiner, the incumbent of this position will work in close association with investigators, Office of General Counsel (OGC) attorneys, respondents, court reporters, and other administrative staff, performing a variety of paralegal activities for OGC. The Legal Assistant 2 will support OGC staff in the most complex cases, many of which lack precedent. Responsibilities may include scheduling hearings for attorneys and their investigators; maintaining databases and case tracking systems; compiling and organizing hearing files and records; preparing and assisting in the preparation of legal documents; conducting complex legal research; preparing subpoenas and correspondence.

Duties include, but are not limited to:

• Prepare correspondence and all relevant case materials for hearings.

• Assist in the preparation of cases for hearings.

• Appear with OGC at ALJ hearings to assist presenting case during hearing.

• Draft responses, motions, answers, affidavits, or discovery demands.

• Organize case files and maintain exhibits for hearings.

• Organize, draft, and prepare motions for court proceedings. Incumbent will also assist in the review of similar work conducted by Legal Assistant 1s for OGC to ensure completeness, accuracy, and timeliness.

• Prepare subpoenas and arrange for service.

• Arrange for the filing of legal memorandum and other legal papers. Incumbent will also assist in the review of similar work conducted by Legal Assistant 1s.

• Assist with resources and supportive material for attorneys for hearings.

• Conduct research into complex legal matters (including those where precedent may not yet exist), analyze materials, and present both verbal and written comments on findings.

• Prepare and maintain case files and calendars, record and monitor the status of dockets, deadlines, and final decisions.

• Prepares final documents for file closing.

• Assist the General Counsel in connection with confidential legal matters.

• Perform other duties as assigned by the General Counsel and First Deputy General Counsel.

Additional Comments The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM's EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Downstate: Location Pay of $3,400

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.