Legal And Compliance Operations Manager

Morgan Stanley Baltimore , MD 21203

Posted 2 weeks ago

The role of the operations manager will report to the Legal and Compliance Americas Operations Officer in NY as well as Head of Baltimore Legal and Compliance.

Responsibilities of the office administrator include:

Site Governance and Reporting

Serve on the various Baltimore governance committees to document and advance their initiatives

Manage the overall communications schedule for the Baltimore office to ensure consistent and branded messaging

Support events planned by the Baltimore employee engagement committee.

Assist the head of the Baltimore office and COO with department performance reporting, metrics reporting and analysis

Execute initiatives to improve the reporting for the LCD Baltimore office

Maintain internal sites related to LCD Baltimore

Business Continuity Planning

Evaluate the quality of the inputs into the various Business Continuity plans

Assess the needs of the groups in the event of a business continuity situation including assessing when systems needs to up and running

Serve as the business continuity point person for the LCD Baltimore office including deployment of rapid notification systems.

Onboarding new hires and temporary workers

Obtain space and provide access to applicable systems and shared drives

Set up phones, and create new systems accounts and entitlements

Manage the consultant/temp population and ensure the security of information provided to consultants and temporary staff. Work closely LCD Business Unit Information security officer on preventing data loss.

Resource Management

Oversee any and all resource needs for Legal and Compliance Baltimore

Liaise with management to assess and project staff space needs and manage accuracy of directory data

Oversee space allocations to Legal and Compliance departments and teams

Manage relationship with Corporate Services on infrastructure issues including maintenance issues

Collaborate with Corporate Services and management on workplace evolution and other upgrades

Provide temporary office space to guests and contingent workers

Oversee the movement of property into and out of the Legal and Compliance division.

Manage relationship with Technology for office equipment.

Collaborate with the IT Service Manager to review or new technology or future deployments and equipment upgrades

Manage the deployment of any firm-wide initiatives focused on office efficiencies

Administrative Support

Provide administrative support to the head of the Baltimore office (i.e. telephone coverage, expense reporting, travel, booking conference rooms)

Excellent communication, writing, judgment, and problem-solving skills

Demonstrated ability to manage projects

Strong attention to detail as well as outstanding organizational, interpersonal and time management skills

Must be an enthusiastic and positive team player who is willing to help out and be a self-starter

Must be able to work in a fast-paced environment and handle multiple tasks concurrently

College Degree

3-5 Years of Experience

Highly proficient with Microsoft Office suite, specifically, Word, Excel, PowerPoint, as well as SharePoint and various internet and research tools.

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Legal And Compliance Operations Manager

Morgan Stanley