Legal Administrator

Heritage Insurance Clearwater , FL 33755

Posted 2 months ago

Job Description:

Job Summary:

The Legal Administrator is an integral member of the legal department and reports directly to Chief Litigation Counsel. This position will be responsible for aligning the work of the legal operations team to the needs of the business in the most efficient and effective way to support best-in-class operations strategy, execution and support.

Essential Duties and Responsibilities:

  • Oversight of Legal Assistant and Paralegal Supervisors and the entire legal support function.

  • Determine proper staffing and optimize staffing to appropriately fit caseload

  • Design, implement, and communicate new procedures/practices

  • Conduct departmental financial/data analysis and provide timely, informative reporting on enterprise-wide legal performance

  • Stay up to date on industry best practices and lead law department processes to inform Heritage legal team and influence continuous improvement.

  • Support continuous improvement projects in the delivery of legal services to meet the needs of the business.

  • Provide education and support to lawyers in use of technology tools for matter and law firm management.

  • Work with legal department functional leads to identify and track departmental success metrics.

  • In partnership with the IT department, ensure effective implementation and ongoing operation of legal technology systems.

  • All other duties and responsibilities as assigned.

Key Competencies:

  • Adaptability
  • Adapts to change, open to new ideas and responsibilities
  • Decision Making
  • Able to reach decisions, takes thoughtful approach when considering options, seeks input from others, makes difficult decisions
  • Job Knowledge
  • Understands facets of job, aware of duties and responsibilities, keeps job knowledge current
  • Leadership
  • Provides strong leadership, sets a good example, skilled decision maker, motivator, encourager
  • Organization Skills
  • Information organized and accessible, maintains efficient work space, manages time well
  • Problem Solving
  • Strives to understands contributing factors, works to resolve complex situations
  • Project Management
  • Monitors status of projects, thoroughly deals with project details, holds project owners accountable, delivers clear, accurate depiction of status
  • Strategic Thought
  • Works to establish and articulate vision, shows creativity when defining solutions

Job Requirements

Job Qualifications

  • Education, Experience, Skills Required:
  • At least five years of legal experience obtained at a law firm, in-house, or a combination of both.

  • Three to five years of experience in a management and leadership role

  • This position will manage paralegal teams among others and therefore must at minimum be a licensed Paralegal

  • Proven business and financial acumen and demonstrated management, organizational and staff administration experience.

  • Experience with process management, including identifying, writing, and prioritizing requirements, managing implementation timelines and successful user adoption desirable

  • Must be able to work independently with general direction, and to manage up and across as needed to meet goals and deadlines in a very fast-paced environment

  • Strong analytical problem-solving and decision-making skills required.

  • Ability to build relationships internally as well as externally.

  • Excellent communication, including strong presentation skills and executive presence.

  • Demonstrated ability to work within a highly collaborative business environment.

Working Conditions:

  • This position is based in an office environment and there are no specific or unusual physical or environmental demands

  • Some travel may be required between Clearwater, FL and Sunrise, FL offices

General Information:

All employees must pass a pre-employment background check. Other checks may be needed based on position: driving history, credit report, etc.

The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Heritage Insurance Holdings, Inc. is an Equal Opportunity, Affirmative Action Employer. We will not discriminate unlawfully against qualified applicants or employees with respect to any term or condition of employment based on race, color, national origin, ancestry, sex, sexual orientation, age, religion, physical or mental disability, marital status, place of birth, military service status, or other basis protected by law.

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Legal Administrator

Heritage Insurance