Legal Administrator

Direct Counsel has partnered with a Premier Law firm located in Fresno CA in their search for an Attorney Practice Coordinator. This role coordinates and performs high level tasks to support multiple attorneys' practices. Must be proficient in Microsoft Office/Word/Excel. Requires excellent time management, communication and organizational skills. Requires litigation experience and extensive knowledge of state and federal judicial electronic filing systems, and agency procedures in labor and employment law preferred. This position follows a hybrid work schedule working in-office 2-3 days per week.

RESPONSIBILITIES INCLUDE:

• Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
• Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
• Responsible for verifying court and other deadlines and alerting attorneys.
• Responsible for creating and updating litigation matters in Virtual Binder.
• Responsible for accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
• Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
• Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
• Responsible for timely and properly filing in NetDocuments.
• Responsible for accurately creating and submitting New Client Matters (“NCM”) within firm standards.
• Responsible for coordinating transcription of audio recordings.
• Responsible for coordinating the printing and assembling of documents with office services personnel.
• Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).

Requirements

• Minimum 5 years of legal administrative experience required.
• Experience in labor and employment law preferred.
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
• Experience with document management systems (i.e., NetDocuments).
• Demonstrates initiative to identify, monitor and execute tasks related to case timelines.