Legal Administrative Assistant

Overview

McGuireWoods LLP has an opening for a Legal/Practice Assistant to join our Practice Assistants Response Team in our Chicago office. The Assistant will support first, second and third year associates on legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects, primarily within our corporate/transactional practice area.

McGuireWoods, one of the world's leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.

Responsibilities

• Prepares, edits and formats legal documents and correspondence from draft or dictated text.

• Assemble exhibits and hearing binders; prepare document productions; schedule depositions.

• Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate.

• Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures.

• Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person.

• Participate as part of a team of practice assistants providing coverage and/or backup coverage as needed.

Qualifications

• Minimum 1-2 years of experience within the corporate/transactional practice area of a law firm preferred.

• Must be proficient with Microsoft products, such as Word, Outlook, Office and document management software, such as FileSite.

• Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver).

• Must be highly organized and a self-starter.

Have more questions? Connect with a recruiter directly. #LI-ER1 #MW2