Legal Administrative Assistant (5649-292)

International Flavors & Fragrances New York , NY 10007

Posted 2 months ago

IFF is seeking an experienced Senior Administrative Assistant. This individual will primarily provide general administrative support to a team including executives. In addition, this individual will also assist with contracts and related activities.

Primary administrative responsibilities will include:

  • Managing calendars of the team, screening all callers and making proper referrals.

  • Preparing and managing domestic and international travel itineraries and processing expenses on a timely basis.

  • Assisting with preparing correspondence, presentations and RFPs.

  • Coordinating office support activities, presentations and/or events as required.

  • Learning and operating computer software and systems used by the assigned team.

  • Exercising independent judgment for problem solving.

  • Ability to handle confidential information and be discrete.

  • Supporting other Executive Assistants as required.

  • Being a positive and collaborative member of the team.

  • Ability to anticipate the needs of the assigned team and perform duties proactively.

  • Assisting with special projects, as needed.

Under the guidance and supervision of an attorney, the Senior Administrative Assistant will also assist with contract related responsibilities such as:

  • Acting as the initial point of contact for both internal and external customers on contract reviews

  • Managing record keeping for contract-related correspondence and documentation

  • Obtaining and disseminating contract-related deliverables such as insurance certificates

  • Updating standard form agreements, playbooks and internal processes

  • Coordinating signatures and ensuring final documentation is properly entered into contract databases and securely maintained.

Required Experience

  • Essential Business Experience and

    Technical Skills:
  • BA/BS degree or equivalent practical experience.

  • At least 4 years relevant experience

  • Must be able to multitask in a fast paced environment and prioritize competing interests.

  • Must be a team player and able to roll up your sleeves and lend a hand where needed.

  • Strong organizational skills, project management skills, judgment, and drive.

  • Excellent interpersonal and communication skills.

  • Strong MS Outlook, Excel, Word, PPT, and Acrobat skills and willingness to learn new technologies or systems as needed.

  • Experience with SAP, E-billing system, Concord (contract management system), Ariba (procurement system) a plus but not required.

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Legal Administrative Assistant (5649-292)

International Flavors & Fragrances