Leave & Benefits Administrator

Overview

We are excited to share once again TranSystems has been recognized as a top 100 design firm by Engineering News-Record in 2024. TranSystems is committed to building strong relationships with our clients, partners, and communities, because we believe we can go farther together. We act with integrity, use resources wisely, and proactively enhance projects with new thinking for sustainable infrastructure solutions. Our team incorporates these core values every day: All-In Always

• Passionate Problem Solvers

• Driven to Serve.

Interested in joining our team? Great! We're looking for top talent to grow with our firm.

Responsibilities

What you'll be challenged to do:

At TranSystems, we are dedicated to attracting, developing, and retaining the top professionals.The Leave & Benefits Administrator is responsible for managing leave requests and workplace accommodations, including short-term and long-term disability, Family and Medical Leave (FMLA), Workers' Compensation, paid parental leave, and any additional company leave policies. This role will partner with employees, managers, HR Business Partners, Payroll, and our Third-Party Administrator to ensure proper handling of the processes and procedures. Coordinates with Payroll for sick leave, adoption, and tracking. Assists with the administration of Health and Welfare and 401(k) benefits, including handling escalated employee support, providing compliance support, and organizing wellness events.

General Duties & Responsibilities include the following. Other duties may be assigned.

• Manages the leave management process for FMLA, STD, LTD, Military, and Personal leaves of absence, including keeping complete and accurate records in accordance with specified legal requirements and documentation best practices and utilizing TranSystems' HCM system to track absences.

• Collaborates and communicates with employees and managers via written and verbal communication regarding their leave of absence options, eligibility, and status throughout the leave process.

• Acts as a liaison between the employee, manager, HR Business Partner, and Third-Party Administrator to ensure proper handling of the processes and procedures, including approvals and tracking FMLA time available.

• Processes timesheets and payroll input as it relates to leaves. Works directly with Payroll to ensure LOA employees are paid accurately each pay period.

• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.

• Reviews workplace accommodation requests from employees, managers, and HR business partners and recommends reasonable accommodation options in compliance with ADA and other applicable laws and company policies.

• Partners with the safety department to process Workers' Compensation claims and submit injury reports to the WC vendor on a timely basis.

• Assists with administering health and welfare benefits for employees, including providing support for employees with escalated benefits issues.

• Supports and assists the department in processing benefit changes in the payroll system before payroll is run.

• Assists with the annual enrollment process, including testing vendor sites, communications, and annual benefits fair.

• Processes benefit invoices and funding requests. Completes administrative tasks related to all TranSystems benefit plans.

• Resolves issues and inquiries from plan participants regarding health and welfare benefits, benefits premiums/payroll deductions, FMLA, leave of absence, etc., through in-personal interactions, phone, or email.

• Processes Quality Life Event Changes (i.e. baby, divorce, death, etc.).

• Assist in administering various benefits policies based on the company's needs and in line with legal requirements.

• Reconciliation of monthly benefit plan billings. This includes reconciling the billings, submitting them to the Accounting A/P Department, following up on discrepancies, and ensuring payments are processed on time.

Qualifications

What you bring to our firm:

• Three (3) years of experience in benefits or human resources.

• Knowledge of STD, LTD, and Leaves of Absence.

• Knowledge of FMLA laws and other required state leave laws.

• Actively engages multiple perspectives when solving problems, seeks to learn from peers, and encourages reciprocal learning among team members.

• Actively advocates for full inclusion in the workplace, fostering an environment that welcomes diversity and values equity for all employees, partners, clients, and the communities that TranSystems serves.

What we'd prefer for you to bring to our firm:

• Bachelors Degree and/or PHR certification preferred.

• Knowledge of Workers' Compensation Laws preferable

• Ceridian Dayforce experience preferred

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.

Featured Benefits:

• Hybrid (in-person and remote) work environment.

• Comprehensive health benefits package including wellness, maternity/paternity leave, and employer paid AD&D, STD, and LTD.

• 401(k) company match

• Vacation accrual separate from sick time.

• Eleven (11) paid holidays for 2024 with the option to substitute 2 holidays for employees to celebrate other day(s) of significance.

• Six (6) day winter break in 2024 that is included in the paid holiday schedule.

For individuals assigned and/or hired to work in California, Colorado, or NY City, TranSystems is required by law to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; internal peer equity; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At TranSystems, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $70,000 - $95,000 annually.

TranSystems is proud to be an equal opportunity / affirmative action employer and ensures nondiscrimination and equal employment opportunity in all programs and activities in accordance with all applicable laws and regulations. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, age, national origin, pregnancy status, marital status, sexual orientation, genetic information, citizenship status, disability, protected Veteran status or any other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

As the employer of choice, we are committed to action and strive for a company that reflects the vast diversity of our country and the communities we serve. TranSystems is committed to embracing diversity in all forms, including race, culture, age, sexual orientation, gender identity, disability, veteran status, thought and religious background. We acknowledge the impacts of prejudice and discrimination on historically underserved communities. We commit to establishing a more diverse, inclusive and positive work environment that drives innovation.

Recruiters or staffing agencies: TranSystems is not obligated to compensate any external recruiter or search firm who presents a candidate, their resume, or profile to a TranSystems employee without 1) a current, fully-executed agreement on file and 2) being assigned to the open position (as a search) via our applicant tracking solution.