The Lease Administrator is responsible for all phases of the leases in his/her portfolio, including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical lease dates, calculating rental escalations and initiating appropriate action in the event of tenant defaults.
Interpret all lease information as it is presented in the lease document for all tenants within the building.
Fully abstract leases for purposes of entry into IBS (Lease and Accounting software).
Bill all lease obligation charges in accordance with the lease (rent, storage, operating expense, CAM, insurance, real estate taxes, CPI, promotion fund, percentage rent, late fees, etc.).
Prepare and bill estimated monthly Recoveries and annual Recoveries reconciliations.
Prepare Recoveries calculations for the annual operating budgets.
Review monthly billing statements prior to mailing.
Process tenant move-ins and move-outs.
Track all changes or adjustments necessary to lease documents received (Amendments, Extensions, etc)
Review rent rolls monthly (occupancy review and monthly square footage reconciliations).
Address Property Management Team inquiries.
Calculate rental increases and formulate official notices to tenants.
Compute CPI and Recoveries pass-through increases.
Review and prepare leases and exhibits for execution and distribution to proper parties.
Input lease information and provide such information to appropriate personnel on an "as-needed" basis. Run summaries to allow for the production of building reports.
Prepare Income and Expense reports (income portion) for D.C. and Virginia.
Confirm Security Deposits/LOC's are in compliance with lease provisions.
Work with Cash Analyst on any tenant accounts receivables issues.
Assist in due diligence procedures (i.e. prepare estoppels)
Special projects/goals for department and employees.
Excellent attendance and punctuality are essential functions of this position.
College degree preferred.
Five to six years strong background in commercial lease administration required.
Strong computer skills including working knowledge of IBS, Excel, and Word required.
Strong analytical skills required to provide effective research on technical lease issues.
Strong problem solving skills coupled with the ability to work independently and effectively manage concurrent tasks required.
Analytical skills: collect, interpret, organize and evaluate detailed data.
Excellent organizational skills.
Excellent interpersonal and communication skills (including listening, verbal and written).
Ability to work well independently with minimal supervision, but also as part of a team.
Other Important Attributes:
Composed demeanor, professional appearance, positive attitude and customer-oriented approach are priorities for this position.
Exercises good judgment and uses discretion.
Must be an independent worker who is able to prioritize and multi-task with a proactive approach.
Ability to keep processes moving forward and take initiative as appropriate.
Should be self-directed and motivated, organized, detail-oriented, and demonstrate quick turnaround, follow through and follow up.
Must be reliable, dependable with excellent attendance, flexible and versatile.
Must be able to prioritize and multi-task workload with minimum supervision.
Must be confident and capable when communicating with customers inside and outside the company.
The ability to work well under pressure
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do without undue hardship.
While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel, and talk or hear. The employee is regularly required to reach with hands and arms. The employee is occasionally required to stand, walk, and lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions to the extent the Company may do without undue hardship. The noise level in the work environment is usually moderate.
JBG SMITH is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, genetic information or any other protected class, in accordance with applicable law.
JBG Smith Properties