Alabama Department Of Education Birmingham , AL 35202
Posted 1 week ago
Administrative
Position
Other, please specify
Job Number 2300282156
Start Date
Open Date 01/11/2024
Closing Date
JOB DESCRIPTION:
Birmingham City Schools is implementing a new model of school support, innovation, and transformation with the creation of Learning Community Operations Specialists. While the Learning Community Operations Specialist works closely with and reports to a designated Instructional Superintendent, he/she will also work cross functionally with Finance, Operations, Human Resource and take ownership of all non-academic areas of learning community-based administration. This will provide principals within a learning community one point-of-contact for all operational needs/requests and will provide Instructional Superintendents the opportunity to support school leaders and the school's instructional program versus operational matters that has historically dominated their time.
DUTIES AND RESPONSIBILITIES:
Leadership
Oversee, manage, and coordinate all operational functions of the learning network excluding discipline
Serve as a key member of the Instructional Superintendent's Leadership Team
Functions as a problem solver and a liaison between schools and the district in all nonacademic matters
Systems Design
Relationship Management
Support all school front offices to become stakeholder responsive and to provide first-rate customer service
Manage all day-to-day operations of the learning network office
Manage relationships with custodial services and facility support staff
Manage relationships with finance and procurement staff
Manage relationships with HR and employee relations staff
Operations
Ensure the creation and/or maintenance of systems and procedures to increase the efficiency of operations in the learning community and the schools within the learning community
Design and oversee quarterly scheduling process
Coordinate set-up for all state-mandated testing, with school testing coordinators and with guidance from the Executive Director of Assessment
Finance/Procurement
Work with facility/operations manager to provide schools regular status updates of requests
Immediately troubleshoot problems that may arise
Ensure proper functioning and maintenance of the heating, electrical, plumbing, roofing, and other building systems in collaboration with district operations staff
Coordinate and uphold building safety systems in case of fire, lockdown, or other emergencies
Design and oversee tracking systems of all school property including copiers, computers, fax machines, furniture, etc.
Human Resources
Works as a liaison with HR to fill school-based vacancies
Works as an agent of HR to investigate allegations of corporal punishment, abuse, or allegations of unprofessional conduct of employees
Instructional Superintendent and Principal Support
Assist the Instructional Superintendent with troubleshooting, planning visits to the school, etc.
Complete projects as directed by the Instructional Superintendent or Principal
Perform other duties as assigned.
QUALIFICATIONS:
A. Required Qualifications:
BA required; (education, business, management or a related area)
3 years of administrative support experience
Must have expert skills in Excel and other data base applications
Must have strong attention to detail and demonstrate a commitment to accuracy
Manages time and priorities to accomplish multiple vital tasks in a limited time frame
A growth-mindset focused on learning and continually improving
Maintains a strong customer service mindset
B. Desired Qualifications:
Master's degree in business/management with project management training
Education sector experience
Knowledge of student/school/district databases systems (i.e. PowerSchool, Chalkable, SchoolDude, NextGen etc
C. Special Requirements:
Excellent writing and outstanding organizational and planning abilities
Strong ability to work effectively with individuals and groups
Strong desire to serve as a team player
Possession of problem solving and conflict resolution skills
SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.
Duty Days 240
Reports To Instructional Superintendent
Salary Range: From/To Certified Salary Schedule 26 $58,607 - $118,119
Job Attachment View Attachment
The State does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments.
Alabama school boards are required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.
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Alabama Department Of Education