Salvation Army USA Chicago , IL 60602
DOING THE MOST GOOD
Do you want to use your skills and talents to make a lasting difference in the world? The Salvation Army is the fourth largest charity in the United States and is an international organization based on Biblical principles created to help people in need. We are mission-driven, diverse, collaborative, and focused on positive results for people. Join us in making a difference.
POSITION TITLE: Leadership Gifts Assistant
LOCATION/DEPT: DHQ/Development and Communications Department
REPORTS to (TITLE): Assistant Director of Development for Leadership Gifts
FLSA CATEGORY: Non-Exempt
STATUS TYPE: Regular Full-Time
Administrative support will be provided for the Leadership Gifts Department in order to ensure that the functions of this position are achieved and effective donor relations are maintained. This includes assistance with written and oral communications, with planning and implementation of department objectives as well as maintaining a data management system (paper files and electronic data files and donor data base records. Will also support and interact as directed with other Development/Communications groups, Metropolitan Division departments/sites, donors and volunteers.
This position requires confidentiality, accuracy, computer skills, the ability to multi-task in a fast paced environment, and a heart to help those in need.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assists with donor contact through correspondence, telephone or in-person communication.Assist in updating the database and maintaining the paper filing.Assist the Leadership Gifs staff with donor contact database entries.Ensures that Thank You/Acknowledgement letters are sent out in a timely manner to donors who have contributed.Assists, as requested, with personalized thank you cards.Assist in compiling and proof reading all mailings, newsletters and other materials that are generated by the department.Coordinates sending of newsletters, proposals, event invitations and other communications to all leadership gift donors and prospects.Assists the leadership gifts staff in compiling and submitting progress reports as requested.Conduct donor and prospect research and create research briefs for the Leadership Gifts staff.Coordinate meetings, maintain records and take minutes as required.Assist with events including, but not limited to:InvitationsRSVPsRegistrationNametagsData entry and follow-upConfirm and assist in scheduling appointments with donors and prospects.Ability to communicate efficiently and effectively with Leadership Gifts staff when they are in the field.Responsible for an ongoing evaluation of assigned administrative processes to improve the overall efficiency of department operations, decrease turnaround times, streamline work processes, and cooperative work efforts to provide quality donor relations.Assistance in ensuring coordinated efforts with other Development areas.Assist with other Leadership Gifts department duties as assigned and needed.Perform office administrative duties (data entry, filing, handling mail, and handling incoming/outgoing phone calls).Other duties as assigned.Qualifications
Minimum of two years of college education or its equivalent, a BA or BS is preferred.
2 years of experience in an administrative assistant or secretarial position.
Experience with a computer based work environment and an excellent working knowledge of Word.
Willing to promote the mission of The Salvation Army.
Must be strongly proficient in MS word, Excel, and Internet usage.
Excellent communication (verbal and written) and interpersonal skills, using diplomacy and good judgment.
A professional telephone manner is essential.
Knowledge of or a willingness and aptitude to learn the concepts involved with Leadership giving.
Demonstrated ability to use initiative and be a self-starter.
Ability to engage others with a professional and sincere approach.
A personal style that exhibits the principles and values of the Army.
A positive attitude and the ability to be flexible in light of changing job situations/priorities.
A willingness to support the mission of The Salvation Army.
An understanding of how to effectively work with diversity in the workplace.
An ability to work with confidential material.
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
The Salvation Army is an Equal Opportunity Employer
Applicants with disabilities may contact us at (773)725-1100 or METHR@usc.salvationarmy.org for additional information or assistance with the application process.