Lead Strategic Procurement Analyst

Posting Details

Posting Summary

Working Title Lead Strategic Procurement Analyst Role Title Procurement Officer II Role Code 19152-SW FLSA Exempt Pay Band 05 Position Number 27000350 Agency VCCS-Shared Services Center Division Shared Services Center (Div) Work Location Botetourt

• 023 Hiring Range $73,000 - $83,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Monday

• Friday

8am

• 5pm

Sensitive Position No Job Description

Innovation allows an organization to make the most of every dollar spent. At Virginia's Community Colleges System (VCCS), our compelling mission, our ambitious strategic plan and our fiscal realities challenge us to ensure that community college resources are maximized for the priority of student success and credential completion.

Nestled between the Blue Ridge and Appalachian Mountains, the VCCS Shared Services Center is centrally located to all 23 colleges in the VCCS, 43 miles from Blacksburg, VA, and a four hour drive from Washington, D.C. A vital part of the ever-growing Roanoke Valley, Daleville is a haven for tourists and residents alike. Within an hour's drive are the breathtaking Smith Mountain Lake, world-famous Appalachian Trail, and many other outdoor activities, including golfing, biking, and hiking. The thriving Historic City Market in downtown Roanoke and the Daleville Town Center and Performance Pavilion also host farmers markets, community and cultural events, and festivals throughout the year.

The VCCS Shared Services Center is an innovation strategy to advance the priority of student success, reduce the administrative burden on individual colleges, consolidate transaction-based functions, create economies of scale, and improve backroom process efficiency. This work allows the VCCS to better focus resources on the students - helping them start their educational journeys, persist, and succeed.

Under the supervision of the Procurement Operations Manager (POM), this position supports the strategic procurement and customer service of the procurement of a wide variety of goods and services for the 23 VCCS colleges, the System Office, and the Shared Services Center. The position:

• Analyzes market data to make appropriate sourcing decisions in support of strategic sourcing initiatives, including and not limited to increasing levels of procurement authority

• Ensures that all purchases are performed accurately and timely and in accordance with applicable VCCS and state policies and applicable laws.

• Manages procurement issues in coordination with procurement leadership and customer engagement to assign, track and close, attending all customer service calls utilizing the platform effectively for issue resolution

• Acts as an escalation point for procurement issues, ensuring reduction of issues to POM and Chief Procurement Officer.

• Employs best business practices to continuously improve performance, compliance, efficiency and effectiveness of procurement team facilitating initiatives and leading initiatives as assigned

• In collaboration with the Procurement Supervisors, develops procurement related training material, establishes and maintains a platform (environment) for the training material, and maintains the internal procurement training library.

• Reviews and advises on legislation changes, policy changes (PIMs) and executive orders, directives, etc.

• In collaboration with the System Office Sr. Strategic Sourcing Analyst, acts as the SSC lead/champion for SWaM reporting and compliance per applicable executive order(s), VPPA, and APSPM.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required KSA's:

• Broad knowledge of governmental procurement principles, procurement discipline, best value procurement practices, procurement law and contract law

• Ability to interpret procurement-related law and policies, apply that knowledge, participate in the development of related policies and procedures, and transfer that knowledge to others

• Expertise in complex procurement of supplies, equipment, and professional and non-professional services

• Extensive use and understanding of automated procurement systems (e-procurement)

• Demonstrated ability to analyze market data to make appropriate sourcing decisions

• Ability to develop and comprehend highly complex solicitation and contract documents

• Ability to exercise sound judgment, take initiative, handle multiple competing priorities, solve problems, and attend to detail while maintaining a big-picture perspective

• Ability to think creatively, objectively, and to work to continuously improve business processes and to transfer those skills to others

• Ability to build working relationships to solve problems and achieve common goals

• Ability to provide exceptional customer service to internal and external customers in a professional manner and to transfer those attributes to others

• Ability to work effectively with a wide range of constituencies in a diverse community

• Ability to work effectively and collaboratively in a team environment with matrix reporting relationships and multiple and diverse functional customers

• Ability to express thoughts clearly verbally, in writing, and through presentations

• Ability to develop, execute, measure, and continuously improve procurement effectiveness

• Energetic, resourceful, and self-directed

• Ability to maintain confidentiality

• Willingness to stay on the forefront of procurement best practices

• Ability to use the computer hardware and software required for the job, including

• Expertise in MS Office products and demonstrated expertise to perform data analysis using Excel

• Working knowledge of Commonwealth of Virginia procurement policies (VPPA, APSPM, etc.)

• Working knowledge of VCCS procurement policies

• Working knowledge of eVA (state procurement system)

• Working knowledge with AIS/PeopleSoft functionality

• Ability to travel within Virginia and within the United States as needed - approximately 10%

Minimum Qualifications:

• Experience leading and/or facilitating projects/initiatives

• Experience in a customer service environment

• Current Virginia Contracting Officer (VCO) certification or ability to obtain Virginia Contracting Associate (VCA) within one year of hire and VCO within two year(s) of hire; see https://vip.dgs.virginia.gov/ for more information on VCA and VCO certification process

Additional Considerations

Additional Considerations:

• Professional procurement certification(s): CPPO, CPPB, CPM or other nationally recognized procurement/contract management certification

• Significant, multi-year, experience leading and completing complex procurements

• Experience in analyzing data to develop and implement process improvements

• Experience in analyzing, negotiating and generating year over year savings

• Procurement experience in higher education and/or state government

• Experience writing training materials, process documents, and/or policy documents

Operation of a State Vehicle No Supervises Employees No Required Travel

Less than 10%.

Posting Detail Information

Posting Number CLS_3098P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/24/2024 Job Close Date 07/01/2024 Open Until Filled Agency Website www.ssc.vvcs.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Hybrid telework available!

Sponsorship will not be offered for this position.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/74563

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Hybrid work schedules require 2 days in the Daleville, VA office and 3 days in a remote environment where SSC business can be conducted in a private and secure manner per state guidelines. Are you willing and able to work a hybrid schedule?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Other Document
• AHP Letter