Lead Office Coordinator

Bureau Veritas Santa Rosa , CA 95402

Posted 2 months ago


Bureau Veritas offers dynamic, exciting employment opportunities with an attractive salary/benefit package and an opportunity to play a vital role with a global organization. If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.

Bureau Veritas is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, citizen status, sexual orientation, genetics, status as a protected veteran, or any other non-job-related characteristics.

This position is responsible to ensure equal opportunity in employment in that all persons are treated equally and on the basis of merit, in decisions regarding selection, placement, promotions, training, work assignments, transfers and other personnel actions.

City: Santa Rosa

State: California

Lead Office Coordinator

Duties & Responsibilities include but are not limited to the following:

  • Assist Management team to analyze assignments/situations, develop plans/strategies to implement defined work plans and adherence to contracts terms and conditions

  • Coordination with client staff and management team to develop and implement process and procedures

  • Handle confidential and non-routine information

  • Be familiar with the building departments' work process of permit, plan checks and inspections

  • Supervise the activities of office administrative staff. Resolve customer relation issues, billing and invoicing discrepancies

  • Perform administrative and staff support in a wide variety of all office management functions

  • Assist with plan review process, tracking of projects, - log in, routers, log out etc. along with preparation of letters

  • May also perform responsibilities of receptionist and prepare shipping labels

  • Place orders for code books and maintain tracking

  • Answer main phone line

  • Assist remote field staff with time card entry and expense reports

  • Place orders with vendor for office supplies

  • Coordinate shipping of documents to other departments and offices

  • Set up of new desktop and laptop computers

  • Maintain and update office phone list and other general office duties

  • Assist field staff and other administrative assistant staff in the office

  • Maintain computer and asset inventory for business units

  • Assist employees with the new hire/refresher training

  • Assist new hires with computer access, sending out iPay info, benefit info, and payday schedule

Qualifications & Education

  • Minimum acceptable education and experience - High School Diploma or equivalent

  • Four year college degree in business administration or similar is desirable

  • Three or more years' experience of prior office coordination/administrative assistant employment

  • Must have a valid driver's license

  • Good computer skills and working knowledge of Excel and Word

  • Deltek knowledge a plus

  • Good communication skills, both written and oral

  • Ability to effectively prioritize tasks

Working Conditions

Works in an office environment


The ideal candidate must be professional, self-confident, and able to multi-task. They should be organized and detail oriented; and must be able to work in a team environment.

If you are an individual with a disability and you would like us to assist you with searching the Careers Page site for employment opportunities and/or assistance with completing your profile and application, please contact us at 1-888-357-7020 or email us with your request to USinfor@us.bureauveritas.com We are happy to assist you and encourage you to consider Bureau Veritas for your next great career opportunity!

If you would like additional information regarding Bureau Veritas' federal obligations in regards to equal employment opportunity, please click the link below:


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Lead Office Coordinator

Bureau Veritas