Lead HR Specialist (Recruitment & Placement)

Summary

This position serves as a Lead, and as an expert level HR Specialist, on the Physician Team that provides recruitment and placement services, support, and guidance to VISN 16 and its medical centers' (MC) management and staff.

NOTE: Please read the "Clarification from the agency" information below to confirm you are eligible to apply to this announcement. If you are not in one of the two categories specified, your application will not be reviewed, and you will be rated ineligible.

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Overview

• Accepting applications

• Open & closing dates

03/21/2024 to 03/28/2024

• Salary

$118,590 - $154,171 per year

The salary range listed is based on the Rest of the US (RUS) pay scale. Salary will be determined after selection.

• Pay scale & grade

GS 13

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Locations

1 vacancy in the following locations:

• Fayetteville, AR

• Little Rock, AR

• Alexandria, LA

• New Orleans, LA

• Show more locations (4)

• Shreveport, LA

• Biloxi, MS

• Jackson, MS

• Houston, TX

• Remote job

No

• Telework eligible

Yes-2 days per week.

• Travel Required

25% or less - Travel will be required to attend national training and national/local job fair events.

• Relocation expenses reimbursed

No

• Appointment type

Permanent -

• Work schedule

Full-time -

• Service

Competitive

• Promotion potential

None

• Job family (Series)

0201 Human Resources Management

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Noncritical-Sensitive (NCS)/Moderate Risk

• Trust determination process

Credentialing

Suitability/Fitness

• Announcement number

CAZN-12363098-24-TAL

• Control number

782946100

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This job is open to

• Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

This position is open to current, permanent VHA, South Central VA Health Care Network, VISN 16 Human Resources, Staffing Shared Services Unit employees only, and those eligible under CTAP.

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Duties

As a Lead HR Specialist, you will serve as a senior quality reviewer in the Staffing Shared Services Unit, on the Physician Team. The Lead is responsible for reviewing all facets of USA Staffing and HR Smart work for their team including staffing, recruitment, and retention. The duties of the position include, but are not limited to:

• Communicating to the team the assignment, project, problem to be solved, actionable events, milestones, program issues under review and deadlines and timeframes for completion, and ensures goals and objectives are met for recruitment and placement.

• Leading the team in identifying, distributing, and balancing/adjusting workload and tasks in accordance with established workflow and HR Specialist's skill level to effectively and efficiently accomplish the SSU workload.

• Monitoring and reports on the status and progress of work, checking on work in progress and reviews completed work to ensure compliance.

• Assisting in providing guidance and renders decisions on unusual/complex determinations unresolved by team members on a continuous basis through review of completed work and assessment of results obtained.

• Regularly provides recommendations to the team supervisor on the performance, progress, training needs, and any conduct-related concerns.

• Providing feedback to the team supervisor concerning promotions, reassignments, recognition of outstanding performance, and other personnel actions/issues.

• Responsible for the quality review of staffing/recruitment and placement information management systems and its management to ensure compliance with regulations and interpretation of the organization's Personnel Accountability, HR policies and procedures to address issues that require substantial interpretation.

• As authorized by OPM, responsible for drafting and preparing announcement(s); evaluating, rating and ranking applications; adjudicates veteran's preference; updating various logs, maintaining active and inactive files, and pending files, etc.; issues Notice of Ratings (NORs); and issues and audits certificate of eligible.

• Preparing or editing final drafts, examination announcement, recruiting plans, rating schedules and qualification inquiry forms in subject matter areas which the qualification and methods for their determination involve difficulty in definition and development.

• Distributing and balancing workload among employees in accordance with staff workflow.

• Responsible for arranging recruitment engagements within and outside the various VISN 16 facilities.

Work Schedule: Monday-Friday. Schedule must include core hours of 9:00am to 2:30pm Central Standard Time (CST). Specific Schedule to be set by Supervisor.

Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position is authorized to telework 2 days per week.

Virtual/Remote: This is NOT a remote position.

Position Description/PD#: Lead Human Resources Specialist (Rec/Plac)/PD99974S

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/28/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

The BASIC REQUIREMENT for the HR Specialist GS-0201 series is presumed met if found qualified at the GS-0201-7 level and above.

To qualify for this position at the GS-13 level, you must meet one of the following listed Criteria:

Criteria 1 - Graduate Degree and Specialized Experience: Successful completion of a graduate level degree or higher (must be a qualifying major, see Education section below) and three years of progressive specialized experience equivalent to at least the GS-11 grade level. Such experience may be gained in administrative, professional, technical, or other responsible work positions in the public (i.e., Government or military) or private sector.

*Must provide copy of unofficial transcript.

• Qualifying specialized experience includes:

• Experience working the entire recruitment process to include reviewing recruitment packages, conducting job analysis, developing vacancy announcements/assessments, qualification reviews, issuing certificates, and ensuring completion of pre-employment requirements (i.e, physicals, security investigations, drug testing).

• Experience reviewing complex personnel actions and queries to ensure actions meet regulatory requirements.

• Providing technical guidance and consultation to managers on complex rules and regulations, laws, and policies pertaining to recruitment and staffing and personnel actions.

• Analyzing internal and external recruitment and staffing issues or problems and developing and recommending possible approaches, alternatives, and solutions.

• Experience with complex pay setting to include market pay reviews, special salary rates, above minimum rate, highest previous rate, and the use of incentives.

• Auditing employee records and identifying necessary actions to correct if needed.

• Communicating or receiving team assignments, projects, problems to be solved as well as timely address actionable events, milestones, program issues under review and deadlines and timeframes for completion. ~OR~

Criteria 2 -Specialized Experience: You must have at least one (1) year of specialized experience equivalent to the GS-12 grade level in federal service that demonstrates HR management knowledge, concepts and principles and the performance of work in one or more of the HR specialty areas. Such experience may be gained in administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. Qualifying specialized experience includes:

• Researching and interpreting a wide range of HR concepts, principles, laws, regulations, and practices in accordance with OPM requirements, CFR, and/or VHA policy regarding full Title 38.

• Reviewing recruitment packages for completion, preparing vacancy announcements/assessments, qualification reviews, issuing certificates, making job offers, and conducting complex pay setting.

• Experience reviewing complex personnel actions and queries to ensure actions meet regulatory requirements.

• Customizing complex recruitment strategies and consultative services based on unique Service needs.

• Assisting in providing guidance and rendering decisions on unusual/complex recruitment and placement determinations unresolved by team members or self.

• Auditing employee records and identifying necessary actions to correct, if needed.

• Developing and/or delivering recruitment and placement related training to subordinates, peers, hiring managers, and/or leadership.

Preferred Experience:

• One or more years of experience recruiting for Physicians/Advanced Practice Providers.

• One or more years of experience advertising jobs on various platforms to include, but not limited to, HealthECareers, Practice Link, Practice Match, HealthCareerCenter, etc.

Education

Qualifying education for the GS-0201 series includes programs in HR, HR development, HR management, business, business management/administration, industrial relations, labor relations, industrial psychology, organizational psychology, organizational development, management, organizational behavior, pre-law/law, legal studies, health care management/administration, public administration, public policy, human services, leadership and/or humanities.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Reference: VA Regulations, specifically VA Handbook 5005, Part II, Appendix F1; Human Resources Specialist Qualification Standards GS-0201. This can be found in the local Human Resources Office.

Additional information

TheCareer Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ " target="_blank">"http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following Competencies for this position:

• Communications

• Lead or Supervise

• Recruitment/Placement

• Technical Credibility

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.