Lead Administrative Assistant - Elementary

Lead Administrative Assistant- Elementary Prescott Elementary School
2024-2025 School Year
Hourly Rate: $23.32 - $30.69 DOE; Job Classification N1
Salary and fringe benefits as per Agreement between Board of Education and O.S.E.A. (Oregon School Employees Association)
Hours: 40 hours per week
Days: 215 days per year
Deadline: Open Until Filled; Applications received by May 21, 2024, will be given first consideration.

Overview:
The job of "School Secretary Lead" is done for the purpose/s of providing clerical support to school site administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial, legal, and administrative requirements of assigned functions.

Job Requirements:
Prior job-related experience with increasing levels of responsibility
High School diploma or equivalent
License, Certifications, Bonding, and/or Testing Required:
Criminal Justice Fingerprint Clearance (cost to the employee: $12.50 for fingerprints; $66.00 for criminal background check - one-time payroll deduction)
First Aid/CPR/AED certification, or the ability to obtain

Skills, Knowledge and/or Abilities Required:
Skills to operate standard office equipment including telecommunication equipment and computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
Knowledge of rules and regulations related to assigned functions, recordkeeping, standard office equipment.
Knowledge of rules and regulations related to assigned school, basic budgeting, financial and statistical record keeping, standard office equipment.
Abilities to work with constant interruptions, sit for prolonged periods, work independently, understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
Preferred:
Bilingual
Experience working with diverse student populations preferred

Position Details
Essential Job Responsibilities:
Administers first aid and medication to students for the purpose of meeting their immediate health care needs.
Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
Evaluates situations (i.e., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution..
Monitors assigned activities and/or program components (e.g. attendance, program budget, timesheets, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements.
Oversees work assignments of others ( e.g. volunteers, etc.) for the purpose of providing orientation and meeting operational requirements.
Prepares written materials (e.g. brochures, newsletters, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
Processes documents and materials (e.g. schedules, agendas, state reports, mail, etc.) for the purpose of disseminating information to appropriate parties.
Oversees the financial and accounting functions of the school.
Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
Supervises students for the purpose of monitoring students referred for disciplinary actions.
Supports principal and/or other school administrative personnel for the purpose of providing assistance with their administrative functions.
Utilizes telecommunication system for the purpose of providing a method of efficient communication.
Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Handles funds for the purpose of processing student fees, sale of products, etc.
Supervises student workers for the purpose of ensuring appropriate class credit and/or learning experience.

Reports to: Building Principal or Supervisor

Parkrose is an Equal Opportunity Employer. Applicants with culturally diverse backgrounds are strongly encouraged to apply.