Law School Program Coordinator

Position Details

Job Title PROGRAM COORDINATOR Position Number 8102067 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Chicago-Water Tower Campus Department Name LAW SCHOOL Location Code ANTI-TRUST (02723A) Is this split and/or fully grant funded? No Duties and Responsibilities

Job Summary:

Loyola University of Chicago is seeking a Program Coordinator to provide broad based programmatic and administrative management for its nationally prominent Institute for Consumer Antitrust Studies, as well as administrative support to a cohort of Law School faculty and programs. The Program Coordinator reports to the Associate Dean for Administration with accountability to the Director of the Institute for Consumer Antitrust Studies.

Institute for Consumer Antitrust Studies responsibilities

Under the direction of the Director of the Institute for Consumer Antitrust Studies, the Program Coordinator, oversees the day-to-day operations of the Institute and provides high level and broad based administrative and programmatic support to the Institute and its affiliated faculty. Specific responsibilities include but are not limited to:

• Managing the day-to-day operations of the Institute for Consumer Antitrust Studies and serving as a first point of contact for the Institute.

• Planning and implementing programming, including the student fellowship program, monthly lunch series, career-oriented programs, the annual Loyola Antitrust Colloquium, the Antitrust Marathon series, and other conferences and events.

• Overseeing Institute communications, including: maintaining databases and mailing lists; supervising the production and distribution of Institute reports, newsletters, and other publications; and communicating with students, faculty, alumni, and advisory boards.

• Providing administrative support for affiliated faculty, committees, and journals, including course management, programming, and event support.

• Partnering with the Law School admissions teams to develop, implement, and assess outreach and recruitment strategies.

• Serve as initial contact for Antitrust student fellows and students completing the Competition and Consumer Protesting Law Certificate Program on student affairs matters. This requires partnering with law school and campus student services partners, coordinating orientation, and tracking of requirements.

• Preparing basic budgetary requests, purchasing orders, office supply purchases, and reimbursements.

• Hiring, onboarding, supervising, and serving as a resource to student workers.

• Assessing administrative processes and programming and suggesting changes/improvements to increase efficiencies and enhance service.

• Other Institute duties as assigned.

Law School administrative and program management:

In addition to the above Institute responsibilities, the Program Coordinator is part of a team of administrative professionals that provides administrative support to Law School faculty, functions, and events. In this capacity, this position serves as the primary administrative assistant to a defined group of faculty and provides administrative back up support across the law school, as needed. Specific administrative duties include but are not limited to:

• Providing course management, exam, and related accommodation support;

• Supporting programming and events, including room scheduling, catering and transportation logistics, and related purchasing;

• Preparing and/or proofreading memos, letters, and journal articles for publication; and

• Handling mail distribution, preparing materials for mailing, and photocopying and filing documents and materials.

• Proactively assisting faculty and administrators and performing other duties as assigned.

Performs other duties as assigned.

Minimum Education and/or Work Experience

Bachelor's degree in related field and at least two to three years of related experience preferred. Additional Education or Experience may be required by department program.

Qualifications

Bachelor's degree in related field, or equivalent, and at least two to three years of related experience preferred.

Preferred qualifications:

• J.D. or equivalent.

• Experience administering or coordinating programs in an academic setting or not-for-profit setting.

• Strong customer-service, communication, and organizational skills.

• Event planning experience desirable.

Certificates/Credentials/Licenses

Bachelor's degree in related field, or equivalent.

Computer Skills

• Must possess excellent MS Word, MS Excel skills and be an adept user of Internet, email, and other office software.

• Will be trained on department specific software including Sakai learning software.

Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 02/22/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.