Law Office Assistant 3 (Pcn 03-1068)

Please note: Salary has been updated to reflect most recent salary schedule change effective July 1, 2024.

What You Will Be Doing

As the Law Office Assistant 3 for the Bethel District Attorney's Office, you will play a critical role in the process of prosecuting violations of criminal law.

In this position you will provide advanced level administrative support to attorneys, process legal documents, perform data entry, provide office management, supervise support staff, and perform administrative functions, such as processing financial paperwork, performing human resource needs, making travel arrangements, maintaining equipment, and collaborating with various individuals and outside agencies to accomplish tasks.

Mission and Culture

Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.

Benefits of Joining Our Team

You will have an opportunity to provide a leadership role to the law office assistant staff in Bethel. You will engage with the court, prepare for hearings and trials, and provide vital support  to everyone involved.

You can expect a 40 hour work week; 11 paid holidays; personal leave accrual starting at 6 hours per pay period (about 21 days annually) and increasing with years of service. The general office hours are 8:00AM to 4:30PM but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect

The Bethel District Attorney's Office is located at 204 Chief Eddie State Hwy.

In our office, you will be a team leader and work in one or more areas of law.

The office environment is friendly, fast-paced, and never boring.

To be successful in this position a candidate will need the following core competencies:

• Knowledge and skill in grammar, composition, spelling, and punctuation, as well as proofreading and editing documents.

• Knowledge and skill in using computer equipment and applications.

• Knowledge of legal terminology and forms, judicial system rules, procedures, and requirements.

• Ability to maintain strict confidentially of privileged communications and information, and to comply with privacy laws and regulations.

• Ability to organize and prioritize a high-volume workload to meet time-critical deadlines, stay focused on numerous details, maintain a high level of accuracy, independently research the answers to a variety of procedural questions, anticipate problems and find creative solutions, and follow through to complete actions.

• Ability to effectively interact with and assist people who are under stress while remaining calm and professional.

Law Office Assistant 3

Two years of cumulative experience as a Law Office Assistant with the State of Alaska;

OR

Three years of clerical experience in a law office, or clerical experience that included the regular, proficient use of electronic management information systems and word processing and other standard business software applications and preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor's degree in a legal field of study may substitute for up to 18 months of the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for one year of clerical experience in a law office.

Vocational-Technical Certification in a business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

Background Check

The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.

At the time of application, the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• Cover letter, see instructions below

• Educational transcripts if education is listed in application.

If selected for an interview, the applicant must provide the following:

• List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.

• Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.

Special Notices

The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.

The incumbent will be required to obtain APSIN access and possibly a notary public bond, which will be done through the office.

Members of the Criminal Division are held to high standards of professionalism even in our personal lives. The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.

Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If you're experiencing problems attaching documents to your application  or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

Cover Letter

A cover letter is required at the time of your application submission. The cover letter needs to address your desire for the position, supervisory experience, and detailed examples of your work experience related to each of the listed competencies. All work experience needs to be supported in your application.

Please note that the cover letter will be used to determine which applicants move forward to the interview phase of the recruitment.

Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax or email it to the contact number provided below.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

For specific information about this position, please contact the hiring manager at the following:

Fale Tuitele-Paama

Administrative Assistant 3

faleomavaega.tuitele-paama@alaska.gov