Law Office Assistant 2 (Pcn 021704)

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

RECRUITMENT EXTENSION NOTICE

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied, there is no need to reapply.

What you will be doing:

The primary duties for the Law Office Assistant 2 are listed below. Responsibilities of this position include, but are not limited to:

• Filing legal documents with the court and serving parties. Format, edit, proofread and revise documents for correct caption, syntax, punctuation, grammar and spelling.

• Processing incoming and outgoing mail and discoveries.

• Monitoring the shared office email inbox for incoming pleadings, orders, and discovery.

• Organizing paper files for multiple types of cases; screen case files, court files and police reports, if applicable.

• Calendaring deadlines for attorneys.

• Running a daily calendar with each attorney's hearings for the next day.

• Answering incoming phone calls.

• Managing daily office needs such as maintaining office equipment and ordering office supplies.

Our organization, mission, and culture:

The Office of Public Advocacy (OPA) is recruiting for a Law Office Assistant 2 in its Appeals and Statewide Defense unit located in Anchorage. OPA provides legal advocacy and guardianship services to vulnerable Alaskans. With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, OPA advocates for abused and neglected children in protective proceedings, provides public guardianship for incapacitated adults, advocacy for victims of elder fraud, attorney services for respondents in adult guardianship proceedings, for parents in child in need of aid cases, and conflict criminal cases received from the Public Defender Agency.

The benefits of joining our team:

Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans while enhancing your administrative skills and legal acumen.

The working environment you can expect:

The OPA Appeals and Statewide Defense office is located in downtown Anchorage, Alaska. We offer free parking and are in walking distance from many great restaurants and coffee shops.

Our unit provides representation for indigent criminal defendants and civil litigants in a wide range of cases: felony and misdemeanor trials, criminal appeals, post-conviction relief proceedings, juvenile delinquency cases, protective guardianship proceedings for incapacitated adults, and Child in Need of Aid cases.  The Law Office Assistant 2 position is the sole law office assistant for the unit's six attorneys and one investigator. Administrative support is also provided by one paralegal.

Who we are looking for:

To be successful in the position, the ideal candidate will possess the following knowledge, skills, abilities and experience:

• Excellent attention to detail and organizational abilities;

• Excellent verbal and written communication skills;

• The ability to proactively problem solve, self-organize work tasks, set priorities, and meet deadlines;

• The ability to interact in a respectful and professional manner with a wide variety of people, including people with difficult personalities and people with cognitive impairments;

• Experience working with complex databases and Microsoft Office.

Special Note:

• State of Alaska Notary Public

If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.

PI01A2 - Law Office Assistant 2

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor's degree in a legal field of study may substitute for the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Special Note (All Levels):

Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as Alaska Public Safety Information Network (APSIN) and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS). If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement.

Please read the below information carefully. This applies to your application submission.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated, you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

 Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position, please contact the hiring manager:

Amy Hoagland, Administrative Officer 1

Phone: 907-269-3518

amy.hoagland@alaska.gov