Law Office Assistant 2 (02-1766)

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing

This position provides support to the Public Guardians and Guardians ad Litem through experienced administrative and communication skills combined with a strong work ethic.  The position provides case opening duties, letter drafting responsibilities, court calendaring duties, bank runs, vital statistics runs, processing discovery, and inputting and retrieving data from our various database systems.  The Palmer office also requires some receptionist duties which require managing difficult and complex situations when dealing with the public.

Our Organization, Mission, and Culture

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans.  The Public Guardian and Guardian ad Litem sections provide public guardianship services for incapacitated adults and advocate for abused and neglected children in protective proceedings.

We represent the best interests of children in a variety of civil legal proceedings, and we are tasked with helping the most vulnerable adults in Alaska to obtain benefits, housing, food, mental health and medical treatment.  OPA is a fast-paced work environment comprising individuals who care deeply about their responsibilities to the vulnerable wards and children to whom the Agency is appointed.

The Benefits of Joining Our Team

Our office presents the opportunity to work as part of a strong team providing advocacy on behalf of vulnerable Alaskans while enhancing your administrative skills and legal acumen.

The Working Environment You Can Expect

The position will be split between the Anchorage Public Guardian Unit and the OPA Palmer Public Guardian and Guardian ad Litem office.  The Anchorage Unit is located in downtown Anchorage with parking paid for by the Agency.

The Palmer office is located on Dahlia Avenue with free parking provided. This position will support the Anchorage Unit three days per week and the Palmer office two days a week. The Public Guardian Unit and the Palmer office are fast-paced, detail oriented working environments and the offices work together as a team.  We pride ourselves on working hard and helping each other to achieve the best results possible for our clients while maintaining a congenial workplace.

Who We Are Looking For

We are looking for someone with the following skills and abilities:

• Effective Organizational Skills

• Good Verbal and Written Communication Skills

• Solid Time Management Skills

• Strong Attention to Detail

• Reliability

• Proficiency in Database Entry and the Use of Microsoft Office

PI01A2 - Law Office Assistant 2

One year of specific experience as a Law Office Assistant 1 with the State of Alaska;

OR

Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska;

OR

One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.

Substitutions:

A bachelor's degree in a legal field of study may substitute for the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, Law Office Assistant, legal secretary, or criminal justice) may substitute for up to 6 months of the required experience.

Post-secondary education from an accredited college or university in a non-legal field of study may substitute for up to 6 months of the required experience (2.67 semester hours or 4 quarter hours equal one month).

Vocational-Technical Certification in a generalized business support (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) career area may substitute for up to 3 months of the required experience.

Please read the below information carefully. This applies to your application submission.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

At time of interview, please be prepared to provide:

• Transcripts if used to meet the MQs

• Three professional references, two of whom have previously supervised you, including current daytime phone numbers

• Past three performance evaluations or letters of recommendation

NOTE: This position may be required to obtain a Notary Commission. Alaska Notary Law - Title 44, chapter 44.50.

APSIN

Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN). A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN. DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or within 48 hours of the close of this recruitment to the contact person listed below.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword Amy Hoagland

Administrative Officer 1

Phone: (907) 269-3518

amy.hoagland@alaska.gov