Law Office Assistant 2 (Pcn 02-1392)

State Of Alaska Anchorage , AK 99501

Posted 2 months ago

The Department of Administration, Public Defender Agency, is recruiting for a Law Office Assistant 2 in Anchorage!

The position is in the Supervisory Unit (SU) at a range 13.

Classification Study Notice

This position is currently undergoing review as part of the Legal Support Staff Study and therefore the title and/or pay range currently assigned may be subject to change upon implementation of this class study.

What you will be doing:

This position provides direct clerical support to attorneys in the Criminal Section and Agency administrators in the Anchorage Office of the Public Defender Agency. Law Office Assistants maintain case file information digitally and in physical files, process police reports and evidence, answer phones, file pleadings with the Court and opposing counsel, prepare routine legal documents, and assist clients.

Law Office Assistants play a significant role in ensuring that administrative tasks are handled effectively and the office runs smoothly. This position provides that support and supervises four Law Office Assistants in the section.

Our organization, mission, and culture:

The Sixth Amendment guarantees the right to counsel in many types of cases and the Public Defender Agency is appointed by the Court to represent people who are unable to afford counsel on their own. Law Office Assistants are an integral part of providing that representation and protecting our clients' rights.

Law Office Assistants work closely with attorneys and other Agency staff to make sure evidence and case materials are processed and distributed quickly. They often serve as important points of contact for the Court system, opposing counsel, and the public.

The working conditions you can expect:

Support staff at the Public Defender Agency have the opportunity to learn about the legal system and hone their administrative and clerical skills to further their career development in the legal field. Most importantly, they get to do this while working as a team to provide meaningful contributions to Alaska, as the work we do impacts people's lives and protects the constitutional rights of all Alaskans.

This important work helps improve case outcomes for individuals charged with crimes, helps re-unify families, and provides the foundation for successful re-entry into communities. Many Law Office Assistants use the skills and experience they gain to promote to paralegal, investigative, and administrative management positions within the Agency, the State of Alaska, or the private sector.

The office is located in downtown Anchorage near the Nesbett and Boney courthouses. The hours are Monday through Friday, 8:00 AM - 4:30 PM with an hour lunch at noon. The position supports numerous attorneys as part of the Agency's Criminal section and interacts daily with other colleagues in a collaborative environment.

Who we are looking for:

  • Technological Competency:Competency with standard office equipment is expected and computer literary and fluency with Microsoft Office is essential to handling the large volume of digital documents and evidence in cases and utilizing the digital case management system.

  • Effective Communicator:Clear and professional oral and written communication is essential to anyone working in the legal field.

  • Prioritization:The ability to handle shifting priorities in high-pressure situations will enable success in the position.

  • Ability to Maintain Confidentiality:Strict confidentiality is required due to the nature of the work performed.

  • Independent Worker:Taking initiative, exercising sound judgment, and following directions is critical in our offices

One year of clerical experience in a law office, or clerical experience that included preparing, reviewing, or processing legal documents (such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, writs, etc.).

OR

One year of experience as sole clerical staff providing a range of administrative support for multiple professionals in a stand-alone office or leading the work of two or more other staff in a clerical unit.

Substitution:

Post-secondary education from an accredited college in law, business administration, criminal justice, legal support, or a social science may substitute for the required experience (3 semester hours/4 quarter hours equal one month).

Special Note:

Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to regularly work overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.

PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY

COVER LETTER

A cover letter is NOT required for this position.Your complete applicant package, including the supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

  • College transcripts (if using education to meet the minimum qualifications)

  • Three professional references, two who have had supervisory experience over you, including current email and/or daytime phone number

  • Applicants must also submit a current typing test at the time of application. Typing tests are available online at www.typingtest.com. Results should be attached to the application packet.

APPLICATION NOTICE

You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration.If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:

recruitment.services@alaska.gov

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

APSIN Requirement

In order to be granted access to the Alaska Public Safety Information Network (APSIN) and Alaska Corrections Offender Management System (ACOMS), the individual who is selected for this position may be required to pass a background investigation and may be fingerprinted. Full disclosure of ALL past criminal convictions (both misdemeanor and felony) at the time of application is required. Convictions may lead to disqualification due to the requirements necessary to access these systems.

For specific information in reference to the position please contact the hiring manager:

Shannon Tetlow

Operations & Programs Manager

907-334-2629

shannon.tetlow@alaska.gov



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Law Office Assistant 2 (Pcn 02-1392)

State Of Alaska