Law Office Assistant 1 (Pcn 02-1691)

State Of Alaska Anchorage , AK 99501

Posted 2 months ago

The Department of Administration, Office of Public Advocacy, is recruiting for a Law Office Assistant 1 in Anchorage!

The position is in the General Government Unit (GGU) at a range 11.

Classification Study Notice

This position is currently undergoing review as part of the Legal Support Staff Study and therefore the title and/or pay range currently assigned may be subject to change upon implementation of this class study.

Who we are:

The Office of Public Advocacy (OPA) provides legal advocacy and guardianship services to vulnerable Alaskans. With offices in Anchorage, Juneau, Fairbanks, Kenai, Palmer, and Bethel, OPA advocates for abused and neglected children in protective proceedings, provides public guardianship for incapacitated adults, advocacy for victims of elder fraud, attorney services for respondents in adult guardianship proceedings, for parents in child in need of aid cases, and conflict criminal cases received from the Public Defender Agency.

Where you will work:

The OPA Anchorage office is located in beautiful downtown Anchorage, Alaska. We are located directly across from the Captain Cook Hotel and are in walking distance from many great restaurants and coffee shops and we offer free parking in designated areas.

The section has high retention and a very amicable staff. There is a focus on teamwork within our section.

What you will do:

One of the most criticalfunctions of the Law Office Assistant (LOA) I is to assess, assign, and open incoming court cases and CASA volunteer files. The LOA I is also responsible for filing, checking in, and distributing all incoming materials; data entry; processing copy jobs; obtaining court copies; researching and obtaining professional client records, generally through written communication; monitoring the section staff calendar and coverage; ordering and maintaining office supplies; answering telephones; and other projects as assigned, includinginterfacing withother professionals and the public.

Who we are looking for:

  • Ability to maintain strict confidentiality of privileged communications and information and to comply with privacy laws and regulations.

  • Ability to manage multiple tasks with frequent interruptions.

  • Ability to work independently and within a team environment.

  • Excellent verbal and written communication skills.

  • Experience working with databases and Microsoft Office.

One year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.).

Substitutions:

Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month).

Vocational-Technical Certification in a business support career area (such as administrative office technology, business and marketing management, entrepreneurship, office assistant, etc.) or legal support career area (such as paralegal, legal assistant, legal secretary, criminal justice, etc.) may substitute for the required experience.

Special Note:

Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.

Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.

PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY

COVER LETTER

A cover letter is NOT required for this position.Your complete applicant package, including the supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

  • College transcripts (if using education to meet the minimum qualifications)
  • Three professional references, two who have had supervisory experience over you, including current email and/or daytime phone number

APPLICATION NOTICE

You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration.If you're experiencing problems attaching to your application, or if you simply had forgotten, you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If you're unable to attach to your application, email it to the contact provided in the job posting. If email is not an option, please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Note:Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, you MUST mark that it does not apply to you.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:

recruitment.services@alaska.gov

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager:

Jin Chong

Administrative Officer I

jin.chong@alaska.gov



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Health Program Manager 2 (Living Well Grant Manager PCN 06N19018)

State Of Alaska

Posted 5 days ago

VIEW JOBS 1/22/2022 12:00:00 AM 2022-04-22T00:00 This position is open to Alaska Residents only.   Please check our residency definition to determine if you qualify. This position will be filled either in Anchorage, Fairbanks or Juneau depending on the location of the selected applicant. Pay is based on the location of the selected applicant, salaries will be discussed at the time of the interview.  What you will be doing: This position functions as program staff within of Senior and Disabilities Services (SDS) responsible for statewide implementation of all workplan activities related to the Living Well on the Last Frontier(LWoLF) grant. Activities include but are not limited to: *  Assessing systems access and delivery models for people with Developmental Disabilities living throughout the State.  * Facilitating trainings for diverse stakeholder related to LWoLF grant activities.  * Understanding and applying State and Federal regulatory requirements that impact people with Developmental Disabilities in a person centered and user friendly way.  * Providing professional research and analysis support for achieving the goals and objectives of LWoLF grant project.   Our organization, mission, and culture: SDS's mission is to promote health, wellbeing and safety for individuals with disabilities, seniors and vulnerable adults by facilitating access to quality services and supports that foster independence, personal choice and dignity.   The benefits of joining our team: By selecting to serve in this position, the applicant will become support to the division's management team and will work independently to update SDS' achievements in terms of the workplan and other grants. The position is a member of the GGU with a 37.5 hour work week and a normal work schedule beginning at around 8:00 am and ending around 4:30 pm. This position represents the division in a variety of public meetings and conferences and present about waiver services.   The working environment you can expect: This position will be located in one of the following SDS office location with the possible option to telework downtown Juneau on the 6th floor of the Court Plaza Building, SDS Fairbanks, SDS Anchorage.  Who we are looking for: * Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.  * Attention to Detail: Is thorough when performing work and conscientious about attending to detail. * Public Communications: Knowledge of the preparation and communication of technical, complex, and/or controversial information to the public, in a manner understood by non-technical people, on a variety of topics and through different forms of media and/or public meetings. * Leveraging Diversity: Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization. * Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.    A cover letter is NOT required for this position. Your complete application, including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process. To view the general description and example of duties for a Health Program Manager 2, please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs   Any combination of education and/or experience that provides the applicant with the competencies in * Analysis and Assessment: Uses information technology in accessing, collecting, analyzing, maintaining, and disseminating data and information.   * Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (e.g., facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material and information that is appropriate for the intended audience.   * Community Dimensions of Practice: Distinguishes the roles and responsibilities of governmental and non-governmental organizations in providing programs and services to improve the health of a community.   * Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.   * Public Health: Applies knowledge of the concepts, principles, theories, methods, and tools associated with protecting and improving the health of people and their communities, including promoting healthy lifestyles, researching disease and injury prevention, and detecting, preventing, and responding to infectious diseases.  Equivalent to those typically gained by: A Bachelor's degree from an accredited college in biological, health or behavioral science; health practice; education; public, healthcare, or business administration; or a closely related field; AND/OR Progressively responsible professional experience performing health program planning, development, coordination, evaluation, or implementation; providing technical health care assistance and consultation; conducting health care utilization or quality assurance examinations; and/or delivering health care.   Special Note: Agencies employing Health Program Managers are responsible for administering a wide range of medical, behavioral, and social health insurance programs for children and adults. Positions typically focus on a particular health area. Where licensure is required, the job vacancy announcement will identify the type of license necessary to apply for that specific position. The essential functions of some positions may involve exposure to infectious disease and/or biohazards. Travel may be required.   "Professional experience" means work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the power or right to decide or act according to one's own judgment.     "Progressively responsible" means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.At time of interview applicant(s) are requested to submit:   * A copy of academic transcripts, to verify post-secondary education used to meet the minimum qualifications. (Unofficial are okay, please ensure that the institution name is listed on the transcripts). Special Notice: * If selected for an interview will need to do a presentation on the Alaska DD Vision  * May require travel to National or in state locations  Please read the below information carefully. This applies to your application submission   SUPPLEMENTAL QUESTIONS  For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.   EDUCATION  To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application.  (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.    SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION  Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.  Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.    WORK EXPERIENCE  When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.  A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.    If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.  Ensure your time and any subsequent flex promotion(s) are documented as a separate position.  This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.    NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.    The State of Alaska does not provide VISA Employer sponsorships.    RECRUITMENT SCOPE  This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.   MULTIPLE VACANCIES This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.    APPLICATION NOTICE  You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/    NOTICE Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.  For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.    EEO STATEMENT The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.     For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword     For specific information in reference to the position please contact the hiring manager at:   Name:  Maureen Harwood, Health Program Manager 4   Phone: (907) 451-5041   Email: maureen.harwood@alska.gov State Of Alaska Juneau or Anchorage or Fairbanks AK

Law Office Assistant 1 (Pcn 02-1691)

State Of Alaska