Law Office Assistant 1 (Pcn 03-N24003)

The Department of Law is hiring a Long-Term Non-Permanent Law Office Assistant 1

What You Will Be Doing

This long-term non-permanent position will perform a wide range of clerical tasks in the office. The incumbent will answer the main phone line, route incoming calls, process incoming/outgoing mail, and other general tasks to support the front desk.

In addition, this position will assist in the Divisions efforts to digitize case files. The incumbent can expect to spend a significant part of the day breaking down older legal files, scanning them, and placing the digital files in the database.

Mission and Culture

The Civil Division of the Department of Law is the State of Alaska's chief legal office in civil matters. The Civil Division has seventeen sections in offices throughout the state and is considered the "largest law firm" in Alaska.

We represent the other state departments and their employees. Our team values integrity, success, positivity, creativity, and empowerment. The incumbent can expect to be relied on for their strengths as well as given opportunities for professional development as part of a focused team.

Benefits of Joining Our Team

We offer opportunities to learn about the judicial system; engage with the three branches of government; prepare for trainings, hearings, trials, etc.; and provide vital support to State agencies. People who thrive in our office are those who arrive each day with a willingness to learn and tackle new challenges.

The Working Environment You Can Expect

This position is located in the Brady Building in downtown Anchorage but will be traveling throughout the state assisting offices with archiving physical records. This is a 30hr/wk position during the business hours of, Monday through Friday, 8:00am - 4:30pm.

Who We Are Looking For

This position is in the Brady Building in Downtown Anchorage. On-site or nearby parking is available.

This is a multi-floor office building with 360 views of the Downtown area and Knik Arm. The office is open from 8:00am to 4:30pm.

One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.

Substitutions:

Any combination of post-secondary education from an accredited college or university (2.67 semester hours or 4 quarter hours equal one month) in any area of study and/or applicable experience, as defined above, may substitute for the required experience.

An associate's degree or specific vocational-technical certification in a legal support career area (e.g., paralegal, legal assistant, legal secretary, or criminal justice) may substitute for the required experience.

Vocational-technical certification in a generalized business support career area (e.g., administrative office technology, business and marketing management, entrepreneurship, or office assistance) may substitute for up to 6 months of the required experience.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

Background Check

The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.

At the time of application, the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• List of three (3) professional references to include daytime telephone number and email address. One must be a current or former supervisor.

• Last two (2) performance evaluations. If unavailable, supervisory letter for reference can be substituted.

• A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions.

The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.

Multiple Vacancies

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.                  Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit the reset password page.

For specific information about this position, please contact the hiring manager at the following:

Kelly West

Administrative Operations Manager

Phone:  Anchorage: 907-269-5100

Email:  kelly.west@alaska.gov