The recruitment period for this job posting has been extended.
This position is open to Alaska Residents only.
Please check ourresidency definitionto determine if you qualify.
What you will be doing:
Typing and formatting a variety of legal documents and general correspondence;
Ensuring that work product meets legal and judicial requirements and deadlines;
File maintenance in both electronic and physical format;
Entering data and retrieving information from an electronic database;
Providing assistance by phone and in person to members of the public and other agencies; and
Performing general clerical duties such as: scanning, photocopying, faxing, mailing, and filing.
Working with our Attorneys, you will be their right hand staff, helping throughout the entire process of prosecuting violations of criminal law. You will have opportunities to learn about the legal system, engage with the court, prepare for hearings and trials, and provide vital support to everyone involved. You will be responsible for formatting and finalizing various legal documents including diverse pleadings, filed with courts of all levels, communicating with various officials and individuals via phone and email, creating and organizing case files, scanning, faxing and filing.
Our organization and mission and how you can be a part of it:
A district attorney's office is in constant motion as attorneys work hard to prosecute violations of criminal law. Our mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.
You can play an important role in this mission. As a Law Office Assistant I, you will play a critical role in the process of prosecuting violations of criminal law. In criminal court cases, this position handles such things as drafting and preparing legal documents, data entry, updating all court events, preparing discoverable materials to provide to defense, coordinating and obtaining various reports and materials from outside agencies, and locating and preparing files.
The benefits of joining our team:
In our office, you can become a leader, work as part of a team; work in one or more areas of law; and build your office and computer skills. People who succeed and thrive in our office are those who can be reliable and present each day to work
Where you will be working:
The District Attorney's office is located at 310 K. Street, Anchorage, Alaska.
The hours are Monday through Friday, 8:00 AM - 4:30 PM with rotating weekends and holidays. The office environment is friendly, very fast-paced, and never boring.
Who we are looking for:
Strong computer skills utilizing Microsoft Office products, and experience inputting and retrieving information within a database.
The ability to stay calm and focused on numerous details while maintaining a high level of accuracy under frequent deadline pressure and changing priorities.
Developed editing, proofreading, grammar, composition, punctuation, and spelling skills.
Exceptional customer service skills and use of diplomacy when interacting with people.
The ability to use initiative and sound, independent judgment within established guidelines.
The ability to develop and to maintain cooperative working relationships with a wide variety of people in all levels of the criminal justice agencies.
The ability to handle and maintain confidentiality of highly sensitive information with discretion, tact, good judgment, and accuracy.
The ability to perform work for a variety of different people and meet their needs in a timely fashion.
Openness and flexibility in your approach to developing new knowledge and skills along with the ability to accept supervision and instruction.
The Alaska Public Safety Information Network (APSIN) is utilized in this position. A background check and fingerprinting will be required.
Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.
The incumbent must maintain the strictest of confidences with information they will be exposed to and have access to.
Classification Study Notice
This position is currently undergoing review as part of the Legal Support Staff Study and therefore the title and/or pay range currently assigned may be subject to change upon implementation of this class study.
A cover letter is not required to apply for this position.Your complete applicant package, including the supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
To view the general description and example of duties for aLaw Office Assistant 1,please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecsOne year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.).
Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month).
Vocational-Technical Certification in a business support career area (such as administrative office technology, business and marketing management, entrepreneurship, office assistant, etc.) or legal support career area (such as paralegal, legal assistant, legal secretary, criminal justice, etc.) may substitute for the required experience.
Most positions require incumbents to be able to obtain a Notary Public Bond and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and NCIC/NLETS. If this requirement is present, it will be stated in the vacancy announcement.
Some positions are required to work regular overtime on weekends and/or holidays to provide support to the assigned duty attorney. If this requirement is present, it will be stated in the vacancy announcement and in the Position Description.Please read the below information carefully. This applies to your application submission.
At time of interview applicant(s) are requested to submit:
A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications.
List of three (3) professional references including current phone numbers
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.
Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
When using work experience not already documented in your application, please provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met.
Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE:Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.Noting "see resume or CV" or any similar response on any portion of your application may lead to a determinationyour application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
This position is open to Alaska Residents only. Please check ourresidency definitionto determine if you qualify.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska"How to Apply" webpage, found here:http://doa.alaska.gov/dop/workplace/help/
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.If you choose to be contacted by email,please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:
P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed email@example.com.
For applicant password assistance please visit:https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
For specific information in reference to the position please contact the hiring manager at:
Name:Disney Ramos, Administrative Office Manager 2
State Of Alaska