Law Department Document Specialist (Ldds) Or Ldds Trainee (NY Helps)

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Review Vacancy

Date Posted 06/11/24

Applications Due06/26/24

Vacancy ID160714

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist (LDDS) or LDDS Trainee (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County New York

Street Address Office of the New York State Attorney General

163 West 125th Street, Suite 1324

City New York

StateNY

Zip Code10027

Minimum Qualifications NY HELPS:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:

• Law Department Document Specialist (LDDS) (CSEA Salary Grade 9, current starting salary $41,399, job rate $50,884):

Eighteen months of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

• LDDS Trainee 2 (NS Equated Salary Grade 8, current starting salary $39,215, job rate $48,294):

One year of experience supporting the work of attorneys, paralegals, and investigative staff by independently producing the legal documents that are required to support judicial actions.

• LDDS Trainee 1 (NS Equated Salary Grade 6, current starting salary $35,177, job rate $43,521):

There are no minimum education or experience requirements.

Current NYS Employee: At least one year of permanent or contingent-permanent status as an Office Assistant 1 (any parenthetic) OR eligible for transfer into traineeship.

• The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. If appointed at the traineeship level, you will need to complete the required coursework in order to advance to the full LDDS SG-9.

• Positions located in New York City receive an additional $3,400 downstate adjustment location pay annually.

Duties Description Reporting to an Office Manager, the incumbent of the requested Law Department Document Specialist position will work cooperatively with support staff in other bureaus and have the ability to use proper judgment in prioritizing work to meet deadlines. Specific duties include, but are not limited to, the following:

• Open and close cases using NYMatters to docket all necessary information.

• Enter and store documents on computer, enter and retrieve specific data for reports, case tracking system, and other databases.

• Create archives list for closed cases (via our paper management system [PAM]).

• Work with other bureaus and regional offices to ensure a smooth transfer of files on appeal.

• Transfer pleadings served upon the Harlem Regional Office to state counsel.

• Maintain logs and other records regarding document preparation.

• Cover the reception desk.

• Answer, screen, and forward calls on constituent and case-related matters.

• Respond to inquiries from the public.

• Perform general office duties as assigned, such as phone duties, copying and faxing.

• Process, screen and deliver incoming bureau mail.

• Prepare, stamp, and deliver outgoing mail.

• Perform other duties as assigned.

Additional Comments Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

The agency's hours of operation are Monday through Friday, between 8:30 am and 5:30 pm (37.5 hours/week).

Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Bureau

Telephone (518)776-2500

Fax (518)915-7754

Email Address HR.Recruitment@ag.ny.gov

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingApplications must be submitted online (transcript not required). Copy and paste the following URL into your web browser:

https://lgr.ag.ny.gov/ords/f?p=136:10:::::P10_LGR_JOB_ID,P10_POSITIONTYPE,P10_LGR_WRITING_SAMPLE_IND:5667,22,

If you have questions or issues with your application, please contact OAG Human Resources Management Bureau by email at hr.recruitment@ag.ny.gov indicating "HRO_LDDS_160714" in the subject line.

For more information about the OAG, please visit our website: www.ag.ny.gov.