Polk County, FL Bartow , FL 33831
Posted 1 week ago
LAND DEVELOPMENT DIVISION
SENIOR OFFICE ASSISTANT
NON-EXEMPT - $15.45HR./ $32, 136.00 Annually
Employee Benefits
Direct Deposit, Bi-Weekly Pay Checks
Medical, Dental, Vision
Life Insurance
FRS Retirement
10 Paid Holidays
Paid Time Off
Tuition Reimbursement
Education Incentives
Deferred Compensation Plan
Wellness Incentives
Employee Assistance Program (EAP)
Free Employee Gym
Free Employee Health Clinic
Must have the physical, developmental, and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:
MAJOR FUNCTION
Acts as the assistant to Office Manager and division staff, assuming office work involving varied and more complex independent work assignments within those procedures, practices and policies of the assigned office.
ILLUSTRATIVE DUTIES
Acts as office receptionist as necessary. Handles routine mail duties such as picking up, sorting, date stamping, distributing, and preparing for a mailing according to established office procedures.
Receives, stamps and promptly distribute LDC permit applications and construction plans. Performs clerical, fiscal, and other record keeping duties using typewriters, computers, calculators, copy machines and other general office equipment. Files documents, forms, and other paperwork.
Prepares paperwork for the assigned office according to established practices and procedures. Posts data, fiscal information or other record keeping information either by written notations, entering such information into personal computer or (CRT) database systems.
Deals with the public via telephone or in person guiding them according to unit established procedures, providing information and/or responding to inquires as directed or trained by supervisor(s). Takes telephone messages. Prepares handouts for meetings.
Completes and prepares memorandums, reports, letters, forms, statements as directed. Reviews various record keeping forms to ensure that fiscal matters, reports, statements, purchase orders are calculated and extended correctly (i.e.: daily, weekly, monthly, annually). May prepare or assist in the record keeping of employee personnel and payroll records (i.e.: notes time and attendance for employees on forms, annual and sick leave, worker's compensation, counseling and evaluation forms, etc.). May follow procedures for processing invoices for payments ensuring that other record keeping matters are noted, recorded, and filed appropriately, as a back-up to the Office Manager.
Receives reports for verifying and correcting of information entered into database systems. Gathers, assembles, and places information in format utilized within office operations or report form requirements.
Maintains development database and track security and warranty list. Assists customers by receiving requests and providing flood plain management data. Routes permit applications packets, construction plans and regular mail.
Receives phone calls and distributes messages. Receives customer drainage complaints and maintains data in CMMS. Maintains project data and inspector assignments in DMS.
Enters data and maintains the division's development database and subsidiary list; routinely prepares
and prints required reports from the development database. Enters project data and Inspector
assignment into the DMS and provide supervisor with monthly report. Assists customers by
receiving flood plain management data requests and promptly routing to staff for appropriate action.
Assists customers by providing available flood management data. Makes phone calls to citizens in
response to data requests. Maintains development files, file room and routinely files project
documents. Prepares project files for imaging.
KNOWLEDGE, ABILITIES AND SKILLS
Has knowledge of English, spelling, and arithmetic. Ability to understand and follow oral and written
instructions. Ability to learn assigned tasks and adhere to prescribed routines. Ability to make
mathematical computations and tabulations accurately and with reasonable speed. Ability to meet and
deal courteously and effectively with employees and the public. Ability to use personal computers or
remote computer terminals, typewriters, and other office equipment of the assigned work unit. Possess
ability to learn and become knowledgeable and abide with county goals, procedures, practices,
regulations, policies, and ordinances, including the Employee Handbook and related regulations.
Ability to perform basic mathematical calculations both manually and using calculator or computing
devices. Ability to walk, bend, stoop, sit, stand, crouch, and kneel. Ability to see and distinguish colors
and shapes. Ability to lift, push and/or pull materials/equipment which may weigh up to forty-five
(45) pounds, for a short distance. Ability to ambulate independently. Ability to independently operate
a motorized vehicle.
MINIMUM QUALIFICATIONS
Graduate of an accredited high school or possess an acceptable equivalency diploma and have a
minimum of two (2) years of clerical work experience. Must be able to type 30 CWPM with a
maximum of 10 errors. Must be able to utilize all features afforded by word processing, spreadsheet,
and database software; and other required software and personal computer or CRT equipment utilized
by the assigned work unit.
Must have a valid driver's license and be able to secure a valid Florida driver's license at the time of
employment within this classification.
A comparable amount of training and related experience may be substituted for the minimum
qualifications.
SPECIAL REQUIREMENT
This position may be required to report for work when a declaration of emergency has been declared
in Polk County.
Polk County, FL