Keuka College Facilities Aministrator

Finger Lakes Premier Properties Keuka Park , NY 14478

Posted 3 months ago

POSITION SUMMARY:

The Facilities Administrator is responsible for supporting various day-to-day operations of the Finger Lakes Premier Properties facilities management services at Keuka College. Responsible for administrative services such as dispatching, monitoring and reporting on the maintenance, custodial and grounds activities. Assists with the compliance of any local or state inspection.

SUPERVISES:

This role has no supervisor responsibilities.

ESSENTIAL FUNCTIONS:

These duties can be performed with or without an accommodation:

Operational Support:

  • Performs various administrative tasks to include, but not limited to, screen calls, distribute mail, answer routine inquires, and route inquiries to the appropriate staff member.

  • Organizes and maintains filing systems, records to specific area of assignment, and databases.

  • Monitors inventory and supplies, produces reports and prepares purchase orders as well as subsequent processing of associated invoices.

  • Assists the Account Manager and leads with facilities scheduled maintenance and prepares related documents, reports and minutes.

  • Responsible for basic administrative duties associated with supporting the facilities management service, including dispatching and tracking service requests.

  • Maintains confidentiality in all aspects of client and staff information.

  • Interacts with staff, clients, suppliers and visitors

  • Provides responses to correspondence containing routine inquiries.

  • Provides support to the Grounds, Custodial and Maintenance teams on job requests.

  • Responsible for creating requisitions and service orders, to ensure timely completion.

  • Acts as a liaison with staff.

  • Provides support to the Account Manager in maintaining supplier metrics and the associated documentation.

  • Provides support to the Account Manager in maintaining training metrics.

  • Responsible for monitoring the inventory of the facilities management service provision.

  • Attends team meetings and produce subsequent minutes / actions as necessary.

  • Supports and promotes FLPPs Vision Plan goals.

  • Contributes to all efforts that support a positive work environment/culture.allowing for the maximization of employee satisfaction/engagement.

Safety Support:

  • Maintains a safe work environment at all times

  • Aligns with the FLPP Safety Program to maintain a safe and clean work environment.

  • Ensures all policies are followed and enforced for outside agencies, including but not limited to DOL, EEOC and OSHA.

  • Keeps all required safety records and documentation current and up-to-date.

  • Maintains a safety first work ethic.

ADDITIONAL RESPONSIBILITIES:

  • Accomplishes all other duties and tasks as appropriately assigned or requested.

  • Responsibilities subject to change at any time.

EDUCATION & EXPERIENCE:

  • Associates Degree and/or equivalent work experience in facilities management.

KNOWLEDGE, SKILLS & ABILITIES:

  • Adapts to new work situations, people, ideas, procedures, and organizational structures, in order to accommodate an evolving work environment.

  • Customer Focus

  • Interpersonal Communication

  • Personal Energy & Enthusiasm

  • Results Focus

  • Detail Orientation / Accuracy

  • Organizing Skills

  • Team Orientation

  • Time Management

  • Technically literate and computer software/hardware savvy.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role routinely is exposed to external work environment. Must be able to work in hot, humid, raining, cold, windy conditions. Exposure to different types of chemicals, allergens such as dust, pollen, mold, etc.

While performing the duties of this job, the employee is regularly required to use their hands in a repetitive motion, reaching, grasping, rotating, bending, walking, squatting, standing, and lifting in excess of 20 pounds.


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