Justice Court Specialist- Fredonia Justice Court (0624)

Nature of Work

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under supervision performs specialized office work of moderate difficulty; performs related work as assigned.

Typical Duties

(Illustrative Only)

• Receives, reviews, processes and distributes confidential and sensitive documents

• Processes documents related to misdemeanor, felony, and civil cases

• Updates electronic records

• Researches records and disburses information

• Records and documents court proceedings

• Receives and processes payments, fees, or bonds

• Compiles reports and summaries of work

• Schedules, gathers materials and prepares agendas for various court hearings

• May issue search or fugitive warrants, and generate warrants and orders to show cause

• May notify attorneys regarding continuances

• Composes, formats and types correspondence, reports and other documents

• May answer incoming phone calls

• May assist other agencies with information and explaining procedures

• May orient and train other staff

• May prepare and maintain accounting and other records

• May handle and account for cash in various amounts

Essential functions of this position include but are not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working at heights on a step ladder to reach files; lifting (up to 35 lbs.) to retrieve books from the vault; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. Environmental conditions include court noise.

Minimum Qualifications

Two years experience in clerical work and six months of experience in Justice Court environment; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS:Must pass fingerprint clearance.

The ideal candidate has worked in a professional office setting, meeting the public and providing information, has at least 1 year experience in clerical/secretarial /filing duties; detail oriented, experience with data entry, MS word, and computer literate with scanners, printers, email, video conferencing, financial management software and confidences and maintain private sensitive information in a secure manner. Must be able to meet ethical standards for judicial personnel at work and in personal life. Must have clean criminal background and be very dependable.

Preferred Qualifications: Clerical or general office experience - Financial accounting experience, file management skills, public contact skills, computer word processing and data entry and database management skills, legal or court management experience.

This position is non-exempt from overtime.

Knowledge, Skills and Abilities

• Considerable knowledge of:

• Justice Court terms and meanings

• Office practices and procedures

• Rules and procedures of department, including state and federal law

• Word processing, spread sheets and other computer applications

• Business English, spelling and arithmetic

• Skill in:

• The operation and maintenance of a variety of office equipment

• Customer service

• Researching and problem solving

• Ability to:

• Establish and maintain effective working relationships with employees, other agencies and the public

• Work safely and support the culture of workplace safety

• Follow written and verbal instructions

• Communicate effectively verbally and in writing

• Type and perform data entry accurately

• Prepare and maintain complex records and reports

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.