Junior Transaction Coordinator

Summary of Functions:

The role of the Junior Transaction Coordinator is to assist the Paralegal/Senior Transaction Coordinator. Duties may include but are not limited to: enter new orders into the production system, order applicable searches, inspections and exhibits, order searches from the County including last owner/information certifications and child support searches, process curative items that require review and approval by the Title Examiner, orders bringdowns, updates taxes, water & sewer information for closing, schedule the file for closing and sends scheduling letter, organize the Seller Side File and send out to Client, assist Paralegal/Senior Transaction Coordinator with follow up and any other duties assigned to him or her by the Manager.

Essential Duties and Responsibilities:

The essential duties and responsibilities of the Junior Transaction Coordinator may include but are not limited to the following:

• Respond to customer inquiries/information needs and provides positive, courteous service to customers.

• Input order into production system, review contract of sale, place orders with vendors, send acknowledgements/opening letters to customers.

• Order, track, receive and distribute all items and services to customer and all related parties as required.

• Orders bringdowns, updates taxes, water & sewer information for closing.

• Schedule closing: coordinate date, time and place.

• Assist preparing the for the Witness Only Closer to take to closing including all invoices, certifications and closing memo.

• Properly document notes in every file.

• Properly scan all documents to file.

• Performs any other duties as requested.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma/GED preferred.

• Previous experience working at a title company preferred.

Language Skills

Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office; a fax machine; a copier/scanning machine; and a multi-line telephone.

Other Skills and Abilities

• Ability to multi-task.

• High Standard of organization and attention to detail.

• Ability to work under stress with time deadlines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.