Junior Contracts Administrator - Opportunity To Work Remotely

Vmware, Inc. Jacksonville , FL 32277

Posted 2 months ago

This role is fully remote and can be done anywhere in the US.

About our Legal Team

VMware's Legal Department is a global team of dedicated legal and compliance professionals who share a passion and enthusiasm to both understand and successfully navigate every aspect of VMware's fast-growing business. The Legal team believes in delivering world class legal services to our clients in a timely, efficient, and ethical manner and providing innovative and strategic solutions that actively contribute to the success of VMware.

About Global Legal Services S.T.A.R. Operations

The mission of Global Legal Services S.T.A.R. Operations (GLS) is to transform and scale legal services to accelerate VMware's growth and simplify the customer experience. We are innovating legal services through our five S.T.A.R. Operations strategic pillars:

  • Support
  • Deliver world-class legal and transactional services that enhance customer and client experience and enable speed and scale.
  • Transform
  • Drive excellence in contract infrastructure, an optimized service delivery model and a data driven approach to our transformation strategy.
  • Automate
  • Leverage technology and automation to drive productivity and increase our business intelligence capabilities.
  • Refresh
  • Promote a culture of continuous learning through customized programs, knowledge sharing platforms and community events; and
  • Operations
  • Build an aligned Legal strategy, drive change and value-based initiatives and measure Legal' s impact to the business.

Job Description:

We are seeking a Junior Contracts Administrator to work within the VMware Legal Department.

The Elevator Pitch: Why will you enjoy this new opportunity?

You will be part of a high-performing, customer-focused group of legal professionals working collaboratively in a fast-paced, growing business to deliver strategic impact to the business. Together with the Senior Contracts Administrator you will jointly serve as the primary point of contact for all VMware, Inc. commercial contract administration activities.

Success in the Role: What are the performance outcomes over the first 6-12 months you will work toward completing?

Over the coming months, you will learn the how to use VMware's Salesforce-based Electronic Contract Management System and electronic signature tools such as Adobe Sign along with VMware's signature process and policies. You will be an authorized signatory for VMware, Inc., and for various VMware operating entities. You will arrange for signature and countersignature of all VMware commercial contracts. You will use VMware's Salesforce-based Electronic Contract Management System and electronic signature tools such as Adobe Sign. You will work with various internal departments in a fast-moving environment where you will play a key role in supporting business requirements, particularly at calendar and fiscal quarter-ends. You will have the opportunity to be involved in, identify and/or lead process improvement projects.

The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?

  • Jointly serve as primary point of contact for all VMware commercial contract administration activities.

  • Work in close collaboration with VMware attorneys, the VMware Deal Management Team, VMware Contract Administrators and others around the globe.

  • Quickly review contracts for many key elements that vary based on contract type.

  • Arrange for signature and countersignature of all VMware commercial contracts using VMware's Salesforce-based Electronic Contract Management System (ECMS) and third-party electronic signature tools such as Adobe Sign.

  • Creation of various reports and metrics regarding contract executions.

  • Collaborate and partner with VMware's Customer Support team to review, approve and administer VMware's non-standard license assignment and transfer process.

  • Work with VMware's Legal Process Outsourcer related to the outsourcing of various legal administrative tasks and activities.

  • Assist in building and improving contract review and approval workflows.

  • Adapt to change and support other legal department projects as may be assigned.

What is the structure and culture of the team like?

The Support Pillar is a highly collaborative, knowledgeable, and experienced team. The leadership philosophy is about encouraging everyone on the team to be independent thinkers and not feel like that someone is looking over their shoulder. We look for people who can think out-of-the-box and then execute on a good idea. Innovation = Creativity and Execution. We believe in creating a psychologically safe and inclusive workplace and building compassionate relationships with the people we work with. The Support Pillar team is currently working remotely from various locations around the world.

What are the benefits and perks of working at VMware?

You and your loved ones will be supported with a competitive and comprehensive benefits package. Below are some highlights, or you can view the complete benefits package by visiting www.benefits.vmware.com.

  • Employee Stock Purchase Plan

  • Medical Coverage, Retirement, and Parental Leave Plans for All Family Types

  • Generous Time Off Programs

  • 40 hours of paid time to volunteer in your community

  • Rethink's Neurodiversity program to support parents raising children with learning or behavior challenges, or developmental disabilities.

  • Financial contributions to your ongoing development (conference participation, trainings, course work, etc.)

  • Wellness reimbursement and online fitness and wellbeing classes.

This job requisition is not eligible for employment-based immigration sponsored by VMware.

Due to the Biden Administration issuing an Executive Order (EO) that effectively mandates COVID-19 vaccination for all U.S. based employees of federal contractors and subcontractors, all U.S. based VMware employees will be required to have their final vaccination dose (e.g., second dose of Pfizer or Moderna, or single dose of J&J) by January 4, 2022. Specifically, this means that all U.S. based VMware employees will need to be fully vaccinated by January 18th, 2022, or by their first date of employment if after that date, subject to legally required accommodations.

Category : General and Administrative

Subcategory: Administrative Support

Experience: Entry Level

Full Time/ Part Time: Full Time

Posted Date: 2021-12-13

VMware Company Overview:At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what's possible today at http://careers.vmware.com.

Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Contracts Administrator B

Kaman Corporation

Posted 3 weeks ago

VIEW JOBS 1/4/2022 12:00:00 AM 2022-04-04T00:00 Overview General Summary: Under the general direction of a Contracts Manager, manages and/or supports Cradle-to-Grave contracting, from Pre-Proposal Activities, through Contract closeout. Essential Duties and Responsibilities Essential Duties and Responsibilities: Review customer solicitations, identify proposal requirements, and develop proposals through cross-functional coordination as appropriate. Support Contract negotiations by engaging appropriate stakeholders to understand the financial package, and Contractual Terms and Conditions, mitigating risk for the Company. When a Contract is signed, complete Contract Review, issue Sales Order, and ensure all impacted functions are aware of Award. Prepares Contractual Flowdowns to ensure all impacted functions are aware of Contractual requirements. Maintains close liaison with customers throughout the life of the contract to support successful execution. Represents Contracts in Program IPT and IPR meetings, working closely across all functions to solve problems and mitigate risks, while ensuring compliance with Contractual terms. Develops and maintains positive relationships with internal and external customers, providing excellent Customer Support at all times. Identifies opportunities for process improvements, and develops plans to minimize risk, reduce costs, and improve efficiency. Prepares periodic reports showing pending deliveries, delinquencies, Sales Forecasts, Sales Orders status, etc., to keep management fully informed of progress. Analyzes the data as appropriate to identify trends and provide proactive solutions to possible issues. Support internal and external audits as required. Perform similar and other related duties as instructed or required. Qualifications Knowledge, Skills, and Abilities: * Bachelor's degree preferred. * Minimum of 5 years of relevant experience in a Contracting function. * Working knowledge of FAR/DFARS requirements. * Solid knowledge of Terms of Conditions. * Excellent written and verbal communication skills. * Ability to work effectively in a team/collaborative environment. * Exceptional customer service skills, with a high level of professionalism and confidentiality. * Ability to use initiative and judgment in carrying out tasks. * Proficient with MS Office products, and MRP systems. * Ability to juggle multiple projects and prioritize conflicting tasks. Kaman Corporation Jacksonville FL

Junior Contracts Administrator - Opportunity To Work Remotely

Vmware, Inc.