Palladian Partners, an Altarum company, is looking for a Jr. Administrative Assistant, Government Contracts to join the Contracts Administration and Business Operations Services team. Palladian Partners, Inc. is a dynamic science and health communications firm located in Silver Spring, Maryland. Our ongoing commitment to provide exceptional strategic communications, editorial support, distinctive design, and superior service to our clients is as unwavering as our desire to enrich people's lives with quality health information.
The Jr. Administrative Assistant, Government Contracts will report to the Director of Contracts and Operations. This position will assist the Contracts Administration team by handling administrative tasks, developing and maintaining processes, and managing the compliance areas in which they are responsible. The Jr. Administrative Assistant, Government Contracts must be able to work independently, as well as within a team unit, be a self-starter, proactive, and take initiative in order to ensure the Contracts Administration team is organized, and operates efficiently.
Assist with receiving, reviewing for accuracy and completeness, and routing contract requests
Complete various administrative forms
Support projects in deadline-driven environment
Assist with maintaining complex contracts databases and files with a high level of accuracy
Assist with conducting compliance audits
Assist with conducting research
Conduct filing and data entry tasks
Draft, edit, and produce contracts correspondence for internal and external audiences
Schedule and attend contract meetings
Respond effectively to changing workloads and priorities
Assist with company-wide online timesheet management
Willing to take on additional office support tasks, as needed.
Arrange travel, complete expense reports for President, Palladian Partners
Reconcile and submit credit card receipts
Support the President, Palladian Partners on other administrative tasks as assigned
Education / Experience
A minimum of two (2) years office/clerical experience.
BS/BA in Business Administration or related field, experience may be substituted for degree
Experience with government contracts a plus
Microsoft Office Suite: proficiency in Word, Excel, and Power Point required
Laser-sharp attention to detail
Strong written, oral and Interpersonal communication skills
Strong organizational skills, accuracy, and attention to detail
Ability to support several simultaneous and ongoing tasks
Ability to work under pressure and successfully meet deadlines
Self-starter, ability to work individually or as a team
Ability to work cross functionally
Palladian's dynamic work environment emphasizes integrity, personal commitment, and teamwork.
In addition to the meaningful and challenging work, Palladian offers an outstanding benefits program that includes paid time off, tuition reimbursement, 401k (5% employer contribution), a flexible work environment, and much more. We invite you to explore exciting and rewarding career opportunities with us.
Palladian is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.