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Junior Accountant

Expired Job

Institute Of Food Technologies Chicago , IL 60602

Posted 4 months ago

OverviewThe Junior Accountant will be responsible for the AP function within our Finance department as well providing various general accounting support. This will include responsibilities such as monitoring overdue payments, coordinating weekly check runs, and making outbound collection calls in a professional manner. This person must possess superior customer service skills to make successful collections calls in addition to interacting with all levels of internal staff to provide AP support. They must be able to work well with a variety of personalities and be able to maintain a calm demeanor when under pressure.

Essential Responsibilities

  • Vouches and proofs all invoices to ensure proper authorization

  • Reviews account numbers assigned to invoices to ensure that the proper general ledger account is charged and subsequent departmental and corporate reports are accurate

  • Inputs invoices into the A/P system on a timely basis in order to provide payments within vendor terms and take advantage of any discounts

  • Generates and reviews A/P edit listing to ensure input accuracy prior to printing of checks

  • Generates, prints and prepares for mailing A/P checks on a weekly basis to ensure timely payments

  • Maintains and periodically review A/P vendor files to ensure that all necessary vendor information is accurate

  • Handles vendor, membership and purveyor telephone inquiries in a polite business-like fashion, which enhances the favorable impression of the Institute

  • Completes and records daily credit card settlement process

  • Provides support and backup in the area of 1099 processing

  • Collects outstanding JFS page receivable

  • Collects outstanding advertising receivable

  • On monthly basis, reviews, reconciles and posts Corporate American Express statement in accounting system

  • Maintains effective communications and good working relationships with co-workers, vendors and members

  • Provides support and backup during annual audit

  • Completes various general accounting support

  • This is not meant to be a complete or comprehensive list as responsibilities may change; other duties, responsibilities and activities may be assigned at any time.

Experience Requirements

  • Associate Degree or equivalent is required

  • Minimum two years' experience working in AP is required

  • Working knowledge of our accounting system, Intacct is preferred

Coordinator Skill Requirements

  • Anticipate, understand, and fulfill customer needs and expectations by providing excellent direct and indirect service

  • Able to develop, maintain, and strengthen partnerships with others inside and outside of the organization

  • Organize and express ideas and information clearly with great attention to detail in all written and oral communications

  • Manage multiple projects simultaneously

  • Consistent demonstration of cooperative attitude assume responsibility and maintain flexibility when faced with challenges and different ideas

  • Demonstrate a commitment to follow-through; results oriented

  • Maintain a presence and passion for the role & organization while at work

Work Conditions

  • Sitting for extended periods of time

  • Operating office machinery, including PC, copier, etc.

  • Extended work hours necessary, periodically

  • General office environment

  • Physical presence in the office is required

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Junior Accountant

Expired Job

Institute Of Food Technologies