Judicial Assistant (41-4082)

State Of Alaska Fairbanks , AK 99701

Posted 2 months ago

The Alaska Court System is looking for a highly dependable individual to join the Probate Division of the Fairbanks Trial Court as a Judicial Assistant (salary range 12)

Employees with legal experience or transferring from another State of Alaska agency may receive consideration for an advance step placement.

The Position

As a Judicial Assistant, you will perform secretarial and administrative support duties for two standing masters/magistrate judges. You will answer phones and assist the public by providing information on court cases, procedures, and records within the scope of confidentiality requirements and without giving legal advice. You will respond to inquiries from attorneys, parties, and the general public regarding trial status, hearings, and other case-related information. This position will draft, prepare, and/or review orders, findings, decrees for probate, criminal, small claims, and civil and domestic violence case types while ensuring accuracy of detail, format, and grammar. Other duties will include maintaining and printing the daily calendar scheduling, preparing, and distributing hearing notices, resulting hearings in CourtView, and properly processing files and paperwork when hearings are complete for probate, criminal, small claims, civil and domestic violence case types.

This position will perform in-court duties when needed for ex parte domestic violence petitions. The incumbent will ensure all parties are present and connected telephonically if necessary, closely monitor the recorder to ensure a clear record is made, prepare log notes and DV forms used in the courtroom on the computer, and secure recording equipment and the courtroom at the end of proceedings or day's end.

Occasional duties will include assisting at Probate/Domestic Violence customer counter as needed, performing back-up Probate/DV/CINA/Delinquency clerical duties for emergency matters, and assisting other departments as needed.

The Environment

The Rabinowitz Courthouse is located on Lacey Street, adjacent to the Chena River. The Probate Division also includes three Court Case Managers I and one Court Case Manager II under the supervision of the Court Supervisor III. As a Courtroom Judicial Assistant, you will become a part of the Fairbanks Trial Court helping to fulfill the mission of the Alaska Court System.

The Work Schedule

Full-time court employees are currently scheduled to work 36 hours per week. The work hours for these positions are Monday - Thursday, 8:00 a.m. to 5:00 p.m. and Friday 8:00 a.m. to 12:00 p.m.

The ideal candidate will possess the following preferred knowledge, skills, and abilities. Please detail how you possess these traits in the required cover letter.

  • Experience handling stressful situations with tact and diplomacy.

  • Ability to follow rules and procedures regarding the use and disclosure of confidential information.

  • Experience or knowledge of legal procedures.

  • Experience dealing with high-priority, confidential, or sensitive information.

  • Experience preparing professional documents and applying rules and regulations when processing documents.

  • Ability to perform multiple tasks with frequent interruptions and remain calm, organized, and accurate.

  • Proficiency using Microsoft Word, Excel, and Outlook.

IMPORTANT:Please attach a cover letter expressing your interest in employment with the Alaska Court System. Failure to submit a cover letter may disqualify you from consideration for an interview.

We provide a variety of benefits for eligible employees, which are a significant part of the total compensation package. Typical benefits available to full-time employees include:

  • 36 hour work week

  • 11 paid holidays per year

  • Personal leave accrual up to four weeks per year at full-time

  • Medical and dental coverage for employee and eligible dependents

  • Vision plan (optional)

  • Employer-paid Basic Life insurance with additional coverage available

  • Membership in the Public Employees RetirementSystem (PERS)

  • Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security

  • Alaska Deferred Compensation Plan (optional)

Seehttp://doa.alaska.gov/drb/index.html for additional information.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to type at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

  • A professional cover letter completed per the instructions below. Your cover letter will be used as a writing sample.

  • Post-secondary transcripts, if using education to meet Minimum Qualifications.

  • Typing certification dated within one year showing a typing speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED):

If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

  • List of at least three (3) professional references with current contact information.

  • Two (2) writing samples each at least 1/2 page in length.

  • Last two performance evaluations (or two letters of reference).

COVER LETTER

Please attach a professional cover letter to your application before submitting it online or, if unable to attach to your application, email it torecruitment@akcourts.gov.

Your cover letter should:

  1. Be professionally written and include proper format, grammar, spelling, and punctuation.

  2. Explain how your knowledge, skills, and abilities meet the job requirements of the position.

  3. Express your interest in employment with the Alaska Court System.


Your cover letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process. If you do not attach a separate, professional cover letter, you may not move on to the interview phase.

TYPING CERTIFICATION REQUIRED

Attach a recent keyboarding certification (dated within one year) to your application that verifies your typing speed of 40 wpm or higher (net). Online typing tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include:www.ratatype.comandwww.typingtest.com.

In addition, typing tests are given at any Alaska Job Center location. A list of locations is available at:http://www.jobs.state.ak.us/offices.

WORK HISTORY

If using work experience not already documented in your application, provide the employer name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION

If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE

Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered "not qualified," you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW

To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK

A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer "no" to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.

The list of applicants generated from this recruitment may be used to fill any future vacancies of this job class in the Fairbanks Trial Court occurring within 60 days of the closing date.

Contact Title:Recruitment

E-Mail:recruitment@akcourts.gov

Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501

Fax Number: (907) 264-8262

Phone Number: (907) 264-8242

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For informationabout what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

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Judicial Assistant (41-4082)

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