Jr Grants Coordinator

PAE Government Services Inc Washington , DC 20319

Posted 3 weeks ago

Supporting the Most Exciting and Meaningful Missions in the World

Jr Grants Coordinator

Position Summary

The Jr. Grants Coordinator will support the award making process of the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict and Humanitarian Assistance's (DCHA), Office of Foreign Disaster Assistance (OFDA). The Jr. Grants Coordinator is responsible for providing a high level of administrative support to USAID/OFDA's Grant Unit and serves as central information clearinghouse for grant actions and correspondence with internal and external clients. The position is also responsible for maintaining and tracking grant information in internal spreadsheets and USAID/OFDA systems.

Key Responsibilities

  • Record and track grant actions in OFDA's award management system (Abacus) and internal databases.

  • Prepares award files for USAID/OFDA's Agreement Officer's approval and facilitates the distribution of executed award documents to grantees.

  • Maintain electronic and hard copy files and systems in compliance with U.S. Government and USAID standards.

  • Assist with entering award data into USAID/OFDA's financial and document repository systems (GLAAS, and ASIST systems)

  • Generates and tracks Agreement Officer Representative (AOR) designation letters for signature.

  • Assist in responding to inquiries from AORs and grantees on award statuses.

  • Coordinate logistics for the Grants Unit, including scheduling meeting and managing administrative arrangements, as appropriate.

  • Perform other duties as assigned.

Education, Experience, and Skills


Bachelor's Degree required.

1-4 years of office experience including internships.


  • Ability to multi-task in fast-paced environment.

  • Excellent organizational skills and outstanding attention to detail.

  • High level of integrity, professionalism including teamwork and ability to deliver within short deadlines, work under pressure and multi-tasking skills.

  • Perform assigned duties independently with minimal supervision and/or work in teams, as needed.

  • Professional level skills in both oral and written communication

  • Familiarity with US Government entities in general and USAID in particular is desired.

  • Proficiency in using Microsoft Office (including Word, Excel, PowerPoint, and Access).

U.S. citizenship is required; selected candidate must be able to qualify for a government sponsored Secret Clearance.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk, hear, and use hands to finger, handle or feel objects, tools, or controls. The employee is occasionally required to reach with hands and arms. Specific vision abilities required by this job include close vision. The employee must occasionally lift or move up to 25 pounds.

This position description reflects Macfadden's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Grants Management Specialist I

The Kenjya-Trusant Group, LLC

Posted 3 days ago

VIEW JOBS 4/21/2019 12:00:00 AM 2019-07-20T00:00 <span style="font-size:14px;"><span style="color:#FF0000;"><strong>Clearance Requirement – SECRET     </strong></span></span><strong><span style="font-size:14px;"><span style="color:#FF0000;"> **Must hold at time of Application</span></span><br /> <br /> Job Description:</strong><br /> Kenjya-Trusant is seeking a candidate to fill the role of Grant Management Specialist to assist the Bureau of Population, Refugees, and Migration with the administration of 400 grants, cooperative agreements, and voluntary contributions.  For each of the selected Grants/Cooperative Agreements/Voluntary Contributions, the contractor will follow established office, bureau, Department of State, and Federal policies, regulations, and procedures in preparing pre-award and post-award documentation for warranted grant officers and cooperative agreements.<br />  <br /> <strong>Duties, Tasks and Responsibilities: </strong> <ul> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Work primarily with the Grants Officers (GOs) and Project Officers (POs) to ensure efficient and accurate communication with grantees, including setting up and organizing meetings between POs, GOs, and grantees, as well as, communicating with the grantee during the pre-award phase on behalf of POs and GOs, as directed;</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Support the award facilitation process by providing timely and effective budget services and award (or amendment) documentation preparation;</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Assist GOs and POs with the development and management of awards incorporating goals and evaluation schedules;</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Assist GOs and POs in executing all award actions, which includes facilitating grantees access to the SAMS Domestic System, facilitating grantees travel and payment authorizations, and providing support for award file documentation and the award closeout process;</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Ensure consistent facilitation and liaison work with GOs and the Office of Comptroller’s management team</li> </ul>  <br /> <strong>Required Experience:</strong> <ul> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Knowledge of USG grant regulations and polices</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Knowledge of financial methods, procedures, and practices to access the financial stability of recipients of Federal grants or cooperative agreements</li> <li style="padding: 0; margin: 0;" style="padding: 0; margin: 0;" style="padding: 0; margin: 0;">Demonstrated experience (minimum of 2 - 4 years) in the management of Federal assistance grants and cooperative agreements</li> </ul> <br /> <strong>Please note all candidates are required to provide the previous five (5) years of employment history as well as their most recent paystub for the purpose of salary verification.</strong><br /> <br /> <em>THE KENJYA-TRUSANT GROUP, LLC is a Service-Disabled Veteran-Owned Small Business that was established in 2015 as a merger between The Kenjya Group, Inc. and Trusant Technologies, LLC. Our mission is to implement, support and protect the nation’s advanced technology systems, business processes and high-technology facilities. Working with the Department of Defense, Department of Homeland Security, the Intelligence Community, state and local governments, and commercial clients, Kenjya-Trusant provides cyber protection, information technology, engineering, construction management and acquisition support services. We are a small company with big company benefits, including Health, Dental, Vision, 401K, Bonus Potential, Flexible Spending Account, Life Insurance, Short- and Long-Term Disability, Paid Time Off, and a culture of teamwork and continuous learning. Come grow with us!<br />  <br /> <strong>The Kenjya-Trusant Group is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. If you require accommodations, please contact our Human Resources Department at (410) 740-4045.</strong></em><br /> <strong>Grants Management Specialist</strong><br />  <br />   The Kenjya-Trusant Group, LLC Washington DC

Jr Grants Coordinator

PAE Government Services Inc