Jr. Facilities Coordinator

The Junior Facilities Coordinator is responsible for providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. The candidate will be responsible for supporting senior-level managers and assisting other support staff. These duties include but are not limited to providing lease extension assistance, base camp project management, traveling to branches, travel arrangements, database system maintenance, office supply purchasing, typing, and filing.

At UHM, we understand diversity comes in many different forms. It's our commitment to improve inclusion in the workplace through programs and policies that establish a positive and inclusive environment where every Partner, regardless of their background, can grow and excel. We value diversity, educate on equity, and create inclusive partner opportunities to ensure that you know #UBelongAtUHM!

DUTIES & RESPONSIBILITIES

• A Coordinator will travel as needed to coordinate the installation, move, or office closures.

• Assists in the ordering, receiving, stocking, and distribution of office supplies (corporate campus and branch locations).

• Works with the Facilities Team through Base Camp, completing new build, move, and closing procedures.

• Lead assessment and review of office lease extensions.

• Offsite and onsite coordination of new branch development, moves, and closures as well as managing leased building maintenance requirements and needs.

• May also assist with other related clerical duties such as photocopying, faxing, filing, and collating.

• Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.

• Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements, implementing changes.

• Develop and train administrative staff by providing information, educational opportunities, and experiential growth opportunities.

• Resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions.

• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

• Provides information by answering questions and requests.

• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.

• Completes operational requirements by scheduling and assigning administrative projects, expediting work results.

• Contributes to team effort by accomplishing related results as needed.

• Managing adherence to UHM office supply requirements.

• Leadership with specific office installations.

• Adherence to the Code of Conduct.

Qualifications

EDUCATION & EXPERIENCE

• Associate degree, or three years related experience and/or training; or equivalent combination of education and experience.

• Experience in working with a large, multistate company.

SKILLS REQUIRED

• Expert with Microsoft Office software (Word, Access, Excel, PowerPoint)

• High degree of discretion when dealing with confidential information.

• Demonstrated written and oral communication skills.

• Demonstrated ability to work independently and as a team.

• Typing skills with at least 50 WPM.

• Ability to lift 40lbs

• Knowledge of general office machines and telephone systems.

• Ability and willingness to work cooperatively with others.

• Ability and willingness to work some early mornings, evenings, and weekends.

• Excellent with all Microsoft Office software.

• Excellent interpersonal skills

• Project coordination experience

• Ability to work well with all levels of internal management and staff, as well as, outside clients and vendors.

This employer participates in E-Verify. If hired, the employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Union Home Mortgage Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.