Johs Contract Specialist Senior

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$40.18 - $49.40 Hourly

Department:

Joint Office of Homeless Services

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

July 02, 2024

The Opportunity:

No One Should be Homeless - Everyone Needs a Safe, Stable Place to Call Home!

The Joint Office of Homeless Services (JOHS) was established in 2016 to oversee the delivery of services to people experiencing homelessness in Multnomah County. The office represents a shared jurisdictional commitment to address homelessness by providing housing assistance, shelter, outreach, case management and other services. The Joint Office's work aligns directly with the County's mission and vision to serve the needs of those who are most vulnerable by providing a safety net of quality services that are developed using an equity lens and a commitment to social justice.

The Joint Office of Homeless Service (JOHS) is looking for a passionate Contract Specialist Senior to join our team. This position will serve as the subject matter expert in contracts for assigned program areas. The Contract Specialist Senior will develop clear, accurate, well written contracts that are in accordance with applicable rules, policies and procedures. They will be responsible for assuring accountability in the contracting and expenditure of public funds and perform a variety of professional and technical tasks related to the development, execution and oversight of complex human services contracts, intergovernmental agreements and memoranda of understanding. The person in this position will center equity in policy and practice and in service to the Department's value of racial equity and its mission.

If you are detail-oriented, love working on a fast-paced team, and are great at solving problems and writing technical documents, this job might be a great fit for you! We especially welcome those with experience in human services contracts. Apply today!

There are multiple vacancies we are hoping to fill from this recruitment.

The primary functions of this role include:

Contracts Planning, Development, and Program Support

• Developing and drafting of contractual agreements such as Services Agreements, Intergovernmental Agreements (IGAs), Goods, Non Financial, Revenue Agreements, amongst other legal binding agreements

• Correspond to Action Request Forms to develop contractual agreements by the compilation of all necessary contract components, routing them for review and approvals of all necessary collaborators to comply with County policies and procedures. This includes Internal reviews such as Program, Fiscal, Legal, Compliance and Risk Management and external reviews with the Supplier or Provider.

• Provides technical and administrative assistance in the research, design, development, implementation, monitoring and evaluation of contracts.

• Provides technical assistance and support to assigned Divisions/Programs in the development of statement of work, payment terms, measurable program outcomes and appropriately written special conditions.

• Maintain appropriate records and logs of contracts actions such as Contract request forms, amendments, renewals and updates.

Technical Writing

• Generates unique documents (letters, memos, forms, procurement documents, etc.) with the express purpose of translating programmatic desires and requirements into legally sufficient documentation detailing the procurement and contractual aspects of the department.

• Makes all necessary edits before routing contract/ amendment for signatures by county officials and the contractor.

Contract and Financial Information System Management

• Utilizes the County's Digital procurement software and Enterprise software to perform the contracts procedures effectively. Current Software: Multco MarketPlace (MMP) and Workday ERP.

• Navigates the software functions and applications to obtain vital information for contract maintenance and related procedures

Procurement and Purchasing Planning, Development and Program Support

• Generates Purchase Orders for goods and other purchases. Distribute to suppliers and other collaborators.

• Supports in the development of Sourcing events such as Formal and Informal Procurements, Requests for Proposals (RFP), Invitations to Bids (ITB) and requests for information (RFI)

Troubleshooting and Technical Assistance

• This position deals with problem solving on a daily basis. Questions raised by providers, program staff, fiscal staff, county attorney, contract compliance, purchasing and department management are a significant driver of workload. This position is often responsible for tidying up loose ends, locating lost or misplaced records, and researching operational history.

To Qualify:

We will consider any combination of relevant work experience, volunteering, education, lived experience and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills:

• A bachelor's degree and three (3) to six (6) years of experience that demonstrates the ability to perform the duties of the position OR equivalency 7-10 years of qualifying training and/or experience.

Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Demonstrated project management skills.

• Strong customer service skills, including educating internal customers.

• Has a solution-oriented approach to problems and can put into action creative new strategies for success.

• Manages workflow efficiently and effectively by prioritizing and multitasking.

• Promotes a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.

• Experience with complex contract and program development, including drafting and negotiating contract language and related documents for the provision of services.

• Experience in public sector procurement methods, systems and processes specifically related to professional services.

• Ability to communicate clearly and concisely, both orally and in writing.

• Ability to establish and maintain effective working relationships with co-workers, managers, customers, and the general public.

• Experience with, and commitment to, advancing organizational equity goals.

Screening and Evaluation :

The Application Packet:

• Must include a RESUME and COVER LETTER. If your application does not include these two documents your application will be considered incomplete and not considered further.

• A resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, and a summary of your responsibilities.

• A cover letter that expands on your resume, addresses why you are interested in this position and demonstrates how your experience and skill set aligns with the minimum and preferred qualifications and the primary responsibilities of this role.

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• An evaluation of application materials to identify the most qualified candidates. Subject matter experts will evaluate your resume and cover letter based on a rubric that has been built from the qualifications listed in this job announcement and the primary responsibilities of this position.

• Consideration of top candidates through interview/s and/or assignments.

• Reference check of three references with one being a current of former employer.

Additional Details:

Hybrid Telework: This position is designated as "hybrid telework," meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. The onsite work location for this position is the Gladys McCoy Building located at 619 NW 6th Ave Portland, Oregon 97209.

Serving the Public, Even During Disasters

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans' Preference: Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Dale Cornelius

Email:

dale.cornelius@multco.us

Phone:

+1 (503) 9395990

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6031 - Contract Specialist Senior