Jesuit Community Business/House Manager

Position Details

Job Title BUSINESS MANAGER Position Number 8100273 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Rogers Park-Lake Shore Campus Department Name JESUIT COMMUNITY Location Code MISSION AND IDENTITY (01800A) Is this split and/or fully grant funded? No Duties and Responsibilities

Jesuit Community Business/House Manager

Position Overview:

The Jesuit Community Business/House Manager (Manager) role at Loyola University Jesuit Community (LUJC) is integral to the community's functioning, providing essential accounting and business support. This position is responsible for addressing both the Jesuit Community's collective accounting needs and its members' individual financial requirements. Reporting directly to the Rector of the LUJC, the Manager assumes a full-time position, collaborating closely with the Rector to ensure the seamless operation of LUJC. This full-time position may include evening and weekend hours depending on the needs of the community.

With attention to detail and proficiency in financial management, the Manager will navigate the intricacies of budgeting processes, playing a pivotal role in coordinating annual budgets for the community ($3 million) and supporting the banking needs of individual Jesuits. Expertise in accounting and business management is paramount, as the role encompasses oversight of cash management, accounts payable and receivable, and asset accounting.

Beyond financial management, the Manager acts as a liaison between LUJC and Loyola University in fostering positive relationships with university staff. These relationships will facilitate everyday issues of physical plant maintenance and security, as well as the reconciliation of accounts and billings.

Additionally, the Manager assumes responsibilities for supervising student workers and serves as a liaison with food and cleaning services. This multifaceted position requires a proactive approach and attention to detail, whether coordinating maintenance for the automobile fleet or managing procurement processes for capital projects.

Key Responsibilities:

Financial Management:

• Manage the full range of accounting functions, including general ledger, monthly closing, trial balance, and financial reporting.

• Coordinate cash management and banking requirements for both community and individual Jesuit accounts.

• Act as liaison with bank representatives for new accounts and problems with existing accounts.

• Schedule payments, prepare invoices, and oversee accounts payable and receivable processes.

• Oversee payroll processing and preparation of bank deposits.

• Coordinate medical and dental benefits, including reconciliation of invoices and accounts.

Budgeting:

• Coordinate annual community budget ($3 million) and support individual Jesuits (approximately 35 men) in tracking expenditures and variances.

• Conduct regular budget vs. actual reporting and analysis to ensure financial stability.

• Assist in amendments to accounts and budgets as needed.

Auditing Support:

• Facilitate the annual external audit and coordinate with Jesuit Revisor audit requirements.

• Ensure compliance with auditing standards and provide necessary documentation and support.

Liaison with Loyola University:

• Cultivate professional relationships with university staff, especially with maintenance and security, to facilitate collaboration and support.

• Coordinate reconciliation of accounts and billings between Loyola University and LUJC.

Special Projects:

• Provide coordination and support for special events and projects within LUJC.

• Manage procurement processes and maintenance services.

Other Responsibilities:

• Working closely with university facilities respond to repair requests in the community.

• Liaison with Food and Cleaning Service personnel

• Supervise student workers, providing guidance and direction as needed.

• Manage automobile fleet logistics, including new car purchases, insurance, maintenance, and registration.

Minimum Education and/or Work Experience

Bachelor's degree in business, finance or related field and three-five years of experience in finance or accounting, MBA or CPA strongly preferred; equivalent combination of experience and education may be considered.

Qualifications

• Bachelor's degree in Business, Accounting, Finance, or related field.

• Minimum 3-5 years of experience in business management.

• Proficiency in Microsoft Office suite and accounting software.

• Excellent communication and interpersonal skills.

• Detail-oriented with strong organizational and time management skills.

• Ability to work independently and prioritize tasks in a fast-paced environment.

• Experience in a nonprofit or religious organization is preferred.

Certificates/Credentials/Licenses

• Bachelor's degree in Business, Accounting, Finance, or related field.

• Minimum 3-5 years of experience in business management.

• Proficiency in Microsoft Office suite and accounting software.

• Excellent communication and interpersonal skills.

• Detail-oriented with strong organizational and time management skills.

• Ability to work independently and prioritize tasks in a fast-paced environment.

• Experience in a nonprofit or religious organization is preferred.

Computer Skills

Proficiency in Microsoft Office suite and accounting software.

Supervisory Responsibilities Yes Required operation of university owned vehicles No Does this position require direct animal or patient contact? Physical Demands Repetitive Motions Working Conditions Irregular Hours Open Date 05/30/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.