Jeff Davis County Administrative Assistant

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments that depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. This incumbent will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities and/or Competencies

• Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.

• Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone.

• Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).

• Exhibits high standards of professionalism. Possesses necessary personal skills to perform public relations responsibilities effectively.

• Establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

• Medium lifting.

• Sitting for long periods of time.

• Driving as needed to perform job duties.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Ensure consistent availability during office hours to support the County Extension Coordinator, county staff, and clientele. This involves overseeing daily operations, including the maintenance of accurate records for fiscal reporting, completion of various accounting forms, and fulfillment of basic accounting responsibilities to reconcile local Extension budgets.

• Uphold the standard for financial record-keeping aligned with the University of Georgia Cooperative Extension offices.

• Manage the office filing system to ensure organization and accessibility.

• Coordinate office tasks with other county staff.

Percentage of time 40 Duties/Responsibilities

• Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary, Serious Incident Reports and/or Workman's Compensation Reports.

• Complete County Information reports to District Office annually, and when necessary, Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.

Percentage of time 25 Duties/Responsibilities

• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.

• Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.

• Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.

Percentage of time 20 Duties/Responsibilities

• Maintain office inventory of office supplies, and materials as needed.

• Handle emails and mail correspondence in timely manner.

• Assist clientele with access to Extension resources and services, including printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing).

• Maintain postage meter according to budget and federal regulations.

• Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.

Percentage of time 15

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sheila Marchant Recruitment Contact Email smarchan@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?

• Public Job Posting

• Internal Job Posting

• Agency Referral

• Advertisement/Publication

• Personal Referral

• Website

• Other

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter

• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.