IT Project Plan/Management

Harvard University Cambridge , MA 02138

Posted 3 weeks ago

Basic Qualifications

  • Bachelor's degree with minimum 3+ years of relevant business process experience.

Knowledge of academic communities and Harvard preferred.

Additional Information

Please include a cover letter with your application.

Skills testing may be a component of the interview process for this position.

The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.

Harvard University Benefits Package

Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.

Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.


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VIEW JOBS 11/16/2018 12:00:00 AM 2019-02-14T00:00 The Director, Asset Project Manager (Asset PM) provides comprehensive project management for Pfizer asset teams to ensure alignment and execution of research, development, medical, and commercial strategic and operational objectives. The Asset PM serves as the program operational leader ensuring all cross functional deliverables are achieved on or ahead of schedule, within budget target, and with quality that meets or exceeds business needs. The Asset PM's responsibilities encompass asset strategic and scenario planning, program and submission execution, team effectiveness, resource management, risk management, and information and communication management. The Asset PM needs to have comprehensive understanding of the governance process, strategic and tactical planning, and the foundational tools that support planning, communication, and continuous improvements in the area of operational delivery. demands and priorities simultaneously are key competencies. * Reports to Project Management Group Lead. * Key unit team relationships include: Project Management Group Lead, Project Planner, Portfolio Director, and other Asset PMs. * Key internal-to-GPD relationships include: Asset Team Leader, Partner Line members, and enabling functions to ensure high functioning matrix asset teams that can deliver our portfolio. * Key external-to-GPD relationships include: Commercial Development, Research Project Leader, Worldwide Research & Development, Medical Affairs, Global Health and Value, and other enabling functions (e.g., Portfolio & Decision Analysis [PDA], Finance) to ensure delivery of programs. * Oversees asset level budget and is accountable for achieving annual targets. * No direct reports. * Working with Asset Team leadership, leads development of integrated program plans (e.g., Development, Lifecycle, and Operating plans) and ensures alignment with the overall candidate strategic plan and operational and Partner Line plans for the program scope, which may span from Lead Development to Loss of Exclusivity. * Drives decision point planning and the associated deliverables across all functions of the team and contributes to the strategic planning process for the project. * Offers leadership in asset-level planning, including development and assessment of scenarios and options, robust decision criteria, risk management, and internal/external communication and stakeholder management strategies. * In partnership with the Asset Team Leader, Finance Lead, and Partner Line representatives, accountable for developing and maintaining an integrated program level budget and accurate updated annual forecasts. * Designs, recommends, and implements new processes, approaches, or tools to manage the program or team. * Provides timeline and budget inputs for asset valuation and prioritization process. Project Planning * Drives creation/maintenance of asset-level integrated development plans in partnership with the Asset Team Leader, recognizing and driving delivery of key interdependencies across functional lines. * Leads development of the program critical path, decision criteria, and milestones/stage gates. Ensures all lines understand asset strategy, key milestones and interdependencies. * Leads the oversight of the program level plan (schedule) in collaboration with the Project Planner and proactively identifies and manages opportunities to optimize delivery of the asset-level plan. * Partners with the Project Planner to ensure that project schedule, resource management, and project controls are established and maintained. * Facilitates scenario planning including the development and assessment of options. Project Execution and Delivery * Provides cross-functional operational leadership to the team. * Leads the development and coordination of program level goals in partnership with the Asset Team Leader and closely monitors progress against these goals for operational efficiency ensuring the program delivers on time, within scope, and on budget. * Monitors activities across all team members and line functions involved in the program to ensure achievement of key decision points and milestones according to time, cost, and quality parameters of the endorsed plan. Influences leadership across functional lines to ensure efficient delivery of projects. * Proactively identifies and manages emerging changes and opportunities; drives iterations of the plans collaboratively with the Project Planner to make updates in the project schedule; works with the team to optimize resource utilization and maximize return on investment. * Reviews and/or approves operational activities and costs; monitors and manages program activities against the approved budget; leads the team to manage exposures through internal tradeoffs or seek approval through appropriate processes for additional budget as necessary. * Negotiates the allocation of Partner Line resources to support the endorsed strategy and development plan. * Facilitates the identification of operation and project/program issues and risks and drives resolution through a matrix environment, effectively documenting decisions/rationale. * Partners with the Asset Team Leader to prioritize asset level deliverables and align across functions. Drives process and accountabilities matrix for key cross functional deliverables. * Drives team process for preparation of governance presentations (in some cases creating slides and/or integrating inputs to prepare the presentation). Program Risk Analysis and Management * Leads the team in the preparation, implementation, maintenance, communication, and management of integrated asset risk management plans, including risk assessment and risk mitigation strategies. * Proactively identifies operational and program issues, facilitates development of team recommendations and action options, and ensures appropriate escalation to senior leadership and Partner Lines. * Partners with team and department leadership to identify options to de-risk project plans and capitalize on opportunities. * Facilitates team discussion and documentation of alternative development options, including pros, cons, and risks. * Provides assessment of timing of investment triggers and go/no go decision points. Information and Communication Management * Responsible for the development and management of the communication plan for the program, including stakeholder management plan. Ensures effective, accurate, and timely communication of program information to meet the needs of the asset team and stakeholders. * Participates in representing the asset team in governance presentations, Operating Plan reviews, stakeholder discussions, and other venues. * Provides complete, accurate and timely timeline, budget and resource information in appropriate Pfizer systems to enable effective portfolio management and decision making. * Drives development of project level goals that contribute to the overall goals of the business and monitors progress against these goals, working in close association with the Portfolio Directors to ensure alignment. Provides project information necessary to support portfolio-level decision making and prioritization. * For Proof of Concept or pivotal study readouts (and as appropriate data monitoring committees and interim analyses), coordinates internal and external communication plans. * Conducts lessons learned and after action reviews. Team Effectiveness * Utilizes negotiation, facilitation, meeting management, and conflict resolution skills to enhance cross-functional team performance. * Understands and communicates team roles/responsibilities; helps new team members get up to speed on the project, and ensures all team members have access to project information necessary to be successful. * Ensures all appropriate team member views have been raised and incorporated into team decisions as appropriate. * Identifies team performance issues and partners with team leadership to recommend and develop appropriate actions. * Ensures cross-functional process efficiencies are identified and maximized in accordance with team project goals. * Leads team chartering process. * Leads implementation of team health survey. * Models optimal team member and meeting etiquette behaviors, encourages straight talk. * Clarifies project deliverables/workload to enable Partner Lines to assess resource needs, raise gaps, and partner with team leadership to resolve. Additional Responsibilities - In some instances a PM may provide leadership in the following areas: Alliance Programs (Co-development alliances) * Leads the operations for alliance projects including contributing roles on alliance sub-committees and steering committees. * Plays a leadership role in partnering with Finance to manage alliance budget forecasts and with PDA on asset valuation assessments. * Provides operational inputs (e.g., timeline and budget) for assessments of new business development/partnerships. Submissions * Provides comprehensive project management for regulatory submission activities for initial market authorizations in major regions, as well as supplemental applications of significant scope. * Provides operational excellence, planning, and execution leading to successful regulatory submissions and approvals. * Provides support to the team approximately 18 months in advance of a potential submission to map out submission contents and conduct scenario analyses of cost, schedule, and resource demands to identify the most efficient plan. * Applies specialized knowledge of and expertise around endgame to contribute to the identification, evaluation, and optimization alternatives for the submission plan. * Responsible for the development of the submission integrated MS project plans and resourcing plans for endgame activities. * Leads the cross functional submission team. * Training and academic background in one of the disciplines of drug development * Knowledge of the fundamentals of Project Management and its application to drug development * Project Execution & Risk Management * Budget Management * Displays pharmaceutical business acumen including: * Knowledgeable about industry trends. * Familiar with the competition and with market environment. * Understands how asset strategies unfold in the market. * Able to understand and question the basic scientific assumptions underlying a drug development program/project. * Able to challenge and understand the implications of each discipline's actions on others in order to reach decision points effectively. * Able to think strategically and operationally around the application of science and investment in drug development to optimize business benefit. * Able to practically apply the principles of project management process to drug development directed towards goal delivery. * Able to partner with internal and external project management experts to develop and advance best practice. * Displays flexibility, problem-solving, and resourcefulness to drive path forward in ambiguous and constrained circumstances. * Able to interpret project data to support critical decision-making and impacts. * Manages project to approved timelines and budget. * Leads team to proactively identify and manage risks and issues. * Understands and can communicate the business impact of risks to the team. * Leverages experience to identify and drive the team to address complex risks. * Understands and has demonstrated ability to manage a budget; history of staying on or under budget. * Evidence of driving team to ensure execution against plan based on time and cost criteria. * Able to quickly focus a team on the critical elements of the project and motivate them to deliver. * Demonstrated ability to build networks across organizational and functional lines in order to secure commitment. * Evidence of using own initiative to overcome obstacles to execution. * Evidence of holding team (including Partner Lines) accountable to commitments to the plan and escalating as necessary when commitments are not met. * Evidence of consistently and proactively managing operational risk and implementing contingency/mitigation strategies. * Demonstrated ability to translate strategy into effective operational goals and tactical plans. * Able to drive cross-functional and cross- geographic alignment to strategic plans and goals. * Demonstrated ability to understand how internal and external influences affect strategy and operational plans. * Proven ability to develop and implement team structure and process. * Evidence of ability to recognize areas for continuous improvement in team function and influence change. * Able to represent feedback of team members to broader team without bias. * Able to drive team consensus around difficult issues. * Able to represent views of management to team without bias. * Evidence of supporting organizational change and acting as a leader in helping team to adapt to change. * Demonstrated ability to challenge team members to higher levels of performance. * Supports team effectiveness and delivery through excellent communications (written, verbal and presentation skills). * Able to influence team through personal credibility and track record of delivery of personal and team goals. * Proven ability to develop a network within the company to facilitate decision making and overcome barriers to delivery. Qualification: * Bachelor's degree in one of the disciplines related to drug development or business required. Advanced degree (PhD, PharmD, MBA) desirable. * Mastery of project management skills and product development. * Senior managers are preferred to have 7 or more years of relevant experience; Directors are preferred to have 10 or more years of relevant experience; Senior Directors are preferred to have 15 years or more of relevant experience within the pharmaceutical industry. * Levels are determined by the qualifications of the individual and business needs Prior Experience/Skills: * Strong track record of performance on cross-functional teams and results through effective implementation of project management methodology, tools, and techniques. * Extensive knowledge and experience in drug development, medical, and/or commercial disciplines with proven performance in business performance and project delivery. * Strong leadership, negotiation, interpersonal, communication, and meeting facilitation skills. * Experience with stakeholder management, governance management, and communicating key messages to senior-level stakeholders. * Demonstrated ability to utilize project management tools and techniques (such as developing integrated project plans, critical path management, project change control, project risk management, and decision analysis). * Extensive hands-on experience using Microsoft Project or equivalent project planning system to create and manage project timelines (Planisware and Snapshot experience highly desirable). * Familiarity with clinical trial execution, working with contract research organizations, budget management, and related areas highly desirable. * Track record for delivery against challenging personal and team goals. * Knowledge of medical and commercial issues that drive late stage development and life cycle management is desired. * Proven ability to succeed in a fast-paced, challenging and complex matrix team environment. EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative. Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates. Pfizer Cambridge MA

IT Project Plan/Management

Harvard University