IT Project Manager (37136) (37165)

State Of Montana Helena , MT 59624

Posted 2 months ago

Women (and/or) minorities may be under-represented in this position and are encouraged to apply.

To be considered for any DPHHS Agency position, applicants must complete and submit their application online, as well as upload any required application materials. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position.

Materials Required of Applicants:

(To be considered in this pool, please submit the following)

  • Resume

(Please type responses in a Word document and attach to application. HELPFUL HINT: When attaching a document, you much check the "relevant document" box to ensure your attachments are uploading correctly to the specific application. Please do not attach more than requested. If you have more than 25 attachments in the system you will need to email these to: hhshumanresources@mt.gov. Failure to attach the required material will conclude in an incomplete application. You must also keep those relevant boxes checked once you submit your application; if you uncheck the box with an active application it will delete the attachment.)

Job Overview:
Each Project Manager position is responsible for an area of the project management through a framework of project planning, execution, monitoring and control, and closure activities. Work involves managing project scope, schedule, and budget by applying project management principles and methods as defined in the Project Management Body of Knowledge (PMBOK).

The Project Manager provides technical expertise to business analysts, division program personnel, and system owners to support the identification of accurate and complete business and functional system requirements. This position also reviews and provides feedback and recommendations regarding the quality and effectiveness of the deliverables submitted by contractors and supports the testing of solution components to validate that the business requirements are met.

Major Duties or Responsibilities:

Project Planning and Initiation

  • Identifies project objectives and scope by collaborating with division stakeholders to define system requirements, specifications, and expectations.

  • Develops project strategies by evaluating alternative approaches to ensure project success. Develops an execution plan.

  • Partners with other management staff to identify project deliverables, create staffing plans, and build schedules.

  • Identifies and puts in place methods to control project develop and change processes.

  • Documents project constraints through communication with stakeholders and establishes policies and procedures to ensure compliance. Identifies performance criteria based upon product/service specifications and process standards to ensure and/or support quality assurance activities.

  • Develops resource management plans (staff, procurement, etc.) by identifying resource requirements and obtaining commitments from internal, external, and procured sources to complete all project activities.

  • Produces, refines, and communicates formal project planning documents such as: project charters, project scope statement, communications plan, risk plan, quality assurance plan, and staffing plan, as assigned.

  • Works collaboratively with the Medicaid Management Information System (MMIS) Project Director to produce the final project plan and obtain approval from department management and project stakeholders.

Project Execution, Monitoring, Control, Reporting, and Completion

  • Participates in Joint Application Design (JAD) sessions, gap analysis, deliverable review, and other project tasks as project progresses.

  • Manages project tasks defined in the project plan and ensures the execution of project activities and tasks to produce and review project deliverables on-time.

  • Reviews project progress compared to the work plan, monitors workflow, and ensures performance measures and program standards are met. Updates project leader.

  • Implements quality assurance procedures by performing project control activities to meet project objectives. Manages change control processes.

  • Provides projections to MMIS Project Manager for use in analyzing budget compliance.

  • Measures project performance by comparing results to the baseline to identify project trends and variances and recommend corrective action when significant differences exist. Addresses root causes in any problem area to eliminate or minimize negative impact.

  • Reports significant issues to the MMIS Project Director so that corrective action can be taken.

  • Produces written and oral project reports that provide timely and accurate project status and decision support information to project team.

  • Provides regular and timely feedback throughout the project life cycle to the appropriate project stakeholders.

  • Represents the project team to department management, external agencies, vendors, and other stakeholders as requested by MMIS Project Director.

  • Manages the completion of the project including ensuring sign-off on deliverables by all responsible parties and finalization of all paperwork.

  • Preserves essential project records, documents, and required tools by archiving them for future use to adhere to legal and other requirements.

Other duties as assigned

Physical and Environmental Demands: A majority of the work is done in an office environment. A substantial amount of time is spent sitting in front of a computer. Some travel across town to attend meetings with Program staff (5%).

Knowledge, Skills and Abilities (Behaviors):

  • Developed understanding of and experience with project definition and scoping; requirements definition; identification of key objectives, risks, and drivers; creating plans to manage those elements; and user non-user acceptance testing.

  • Knowledge of project management principles, methodologies, and practices as defined in the Project Management Body of Knowledge (PMBOK), as well as project management software such as MS Project.

  • Ability to identify research and analyze issues relative to the role and prepare reports as necessary.

  • Ability to plan, implement, and evaluate the achievement of goals, objectives, and work plans.

  • Ability to provide timely and effective written, oral, and interpersonal communication.

  • Skill and ability to identify and allocate resources.

  • Skill and ability to develop and implement performance measures, standards, policies and procedures.

  • Knowledge of quality assurance/control methods and techniques.

  • Knowledge and ability to effective apply federal/state statutes, administrative rules, and state policies and procedures relative to the role.

  • Ability to think creatively and recommend innovative solutions.

  • Ability to understand, define, analyze and evaluate customer needs leading to a quality and viable solution.

  • Skill and ability to build long-term internal and external relationships with customers critical to the organization.

  • Ability to assign, delegate, and evaluate the work of project staff and contractors.

  • Initiative, sound judgment, efficiency, independence, and reliability in the completion of tasks, projects, and other major responsibilities.

  • Ability to manage varying deadlines and multiple projects and respond positively to changes in direction, priorities, responsibilities, or assignments.

  • Skill as negotiator and communicator.

  • Ability to cope with a stressful work environment.

  • Ability to work in a team environment to achieve objectives.

Minimum Qualifications (Education and Experience):

  • Bachelor's Degree in Healthcare Management, Business, Information Technology, Computer Science or related field is preferred. *

  • Five or more years of job-related work experience.

  • Project Management Professional (PMP) certification is desired.

  • Knowledge of Project Management Body of Knowledge (PMBOK) is preferred.

  • Experience with MS Project and/or other project management tools is preferred.

  • (Four years of relevant work experience may substitute for the bachelor's degree. Other equivalent combinations of education and experience will be considered on a case-by-case basis.)

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Project Manager Community Development & Engagement

Federal Reserve Bank

Posted 5 days ago

VIEW JOBS 4/2/2020 12:00:00 AM 2020-07-01T00:00 The Federal Reserve Bank of Minneapolis (the Bank) is seeking a Project Manager to support the Community Development and Engagement division to advance the objectives of the Federal Reserve System's Center for Indian Country Development and the division's efforts to improve economic outcomes of low and moderate income communities. The Project Manager will support and may lead public policy efforts that increase tribal economic resilience and mobility and advance the Minneapolis Fed's economic growth objectives. The incumbent will effectively communicate with and build strong relationships with diverse stakeholders throughout the Federal Reserve System, with national partners and with key leaders in the Federal Reserve's Ninth District (Montana, North Dakota, South Dakota, Minnesota, western Wisconsin and the Upper Peninsula of Michigan). We are looking for an individual who believes in the importance of good policy backed by credible research with findings that are clearly communicated in a variety of formats to a broad audience of stakeholders. The successful candidate will have excellent communication and writing skills, strong organizational and time management skills and experience influencing public policy. The Project Manager must possess a strong commitment to public service and the values of the Federal Reserve System. Responsibilities Provides project management on public policy areas that affect Native American communities across the country and with low- and moderate-income households and communities across the Ninth District. Supports the achievement of division objectives in influencing policy around housing, early childhood education and access to credit which may include a leadership role in furthering efforts in Montana on early care and education. Plans, coordinates, and facilitates meetings (including the meetings of the CICD Leadership Council), workshops, conferences, and seminars. Contributes to and produces written memos, reports and analyses for publication on the Bank website and other venues. Makes presentations to internal and external stakeholders. Manages projects and relationships in a collaborative, team-based environment. Connects the Bank's applied research to the needs of practitioners to advance leading ideas and solutions, including providing technical assistance to external partners. Maintains effective relationships with Reserve Bank peers and management as well as key external constituents (e.g., think tanks, universities, nonprofit organizations, government agencies, nonprofits, business and community leaders, financial institutions, educators, and other related organizations etc.). Performs other duties as assigned. Qualifications Bachelor's degree required. Master's degree in related field (Native American studies, business administration, public administration / policy, urban planning, economics) preferred. At least two years of relevant, related experience in community development or program management. Proven ability to manage and adapt to multiple concurrent projects, shifting priorities, deadlines and informational needs. Ability to work collaboratively and contribute to a team setting as well as the willingness to work independently without extensive oversight. High level of attention to detail; commitment to high-quality work. Interpersonal skills and experience maintaining effective working relationships with colleagues. Advanced writing skills with the ability to turn complex topics into compelling and accessible language. Demonstrated experience in presenting to a variety of audiences and communicating policy and research findings to reach a broad audience of stakeholders effectively. Interpersonal skills and demonstrated experience building productive collaborative relationships with external partners and stakeholders. Proficiency with Microsoft Office, including MS Word, Excel, and PowerPoint. Preferred Qualifications Prior experience working within or knowledge of the states of the Ninth District of the Federal Reserve System Experience working in and with government agencies and/or nonprofit organizations working closely with policy affecting Native American communities as well as low and moderate income individuals and communities. Experience connecting applied research and public policy. Location: This position will be located at our Helena Branch in Helena, MT. Candidates should submit their resume and a cover letter (required) to apply. Federal Reserve Bank Helena MT

IT Project Manager (37136) (37165)

State Of Montana