IT Portfolio Manager (Information Systems Specialist 8)

Initial Posting Date:

06/26/2024

Application Deadline:

07/09/2024

Agency:

Oregon Liquor & Cannabis Commission

Salary Range:

$7,142 - $10,828

Position Type:

Employee

Position Title:

IT Portfolio Manager (Information Systems Specialist 8)

Job Description:

The Oregon Liquor and Cannabis Commission (OLCC) is recruiting for a permanent, full-time IT Portfolio Manager (Information Systems Specialist 8) in our Information Services Division.

The IT Portfolio Manager is responsible for overseeing and coordinating the organization's IT portfolio of projects, ensuring that IT projects align with business goals and priorities. This role involves strategic planning, resource evaluation, project prioritization, and performance monitoring to ensure the successful execution of IT initiatives. The IT Portfolio Manager plays a crucial role in optimizing IT investments and ensuring that projects are delivered on time and within budget. This position coordinates with agency management, staff or administrative contacts, vendors and other state agencies to understand, develop, manage, revise and communicate business processes, requirements, specifications and the impact of changes therein to agency employees, government partners, and private sector businesses licensed by the Commission in the Cannabis, Alcohol, and Distilled Spirits industries. Coordinates and oversees the development, management, impact analysis and communication of changes in program and agency system business processes, requirements and specifications due to underlying changes in law, rule, policy or procedure. The position also assists in developing, maintaining and meeting project management timelines.

Who are we?

The OLCC is the agency responsible for regulating the sale and service of alcoholic beverages in Oregon by administering the state's Liquor Control Act and regulating the production, processing, and sale of recreational marijuana in Oregon through the Control, Regulation and Taxation of Marijuana and Industrial Hemp Act.

The agency is comprised of three major operational programs; the Distilled Spirits Program, the Recreational Marijuana Program, and the Public Safety Program. All three programs are supported by the Administration, Financial Services, and Support Services divisions. Revenue generated from these programs helps support state and local government programs. The OLCC distributed more than $600.4 million in the last two years to Oregon's General Fund, Cities, Counties, and Drug/Alcohol Abuse Programs. This money helps fund essential services such as schools, police, and healthcare for Oregonians.

The Distilled Spirits Program oversees the distribution and sale of distilled spirits in the state. The Distilled Spirits division centrally purchases, warehouses, and distributes distilled spirits to Oregon's independently operated liquor stores. OLCC's Public Safety Program licenses and regulates businesses in the alcohol industry such as manufacturers, wholesalers, bars, restaurants, grocery, and convenience stores.

The Recreational Marijuana Program is exclusively authorized to make recreational marijuana available to consumers and licensed businesses through retail marijuana stores. The program also tracks the growing, transporting, processing, and selling of recreational marijuana products. The Public Safety Program is responsible for licensing and regulating the operation of the recreational marijuana industry in Oregon.

The following list represents the general responsibilities of the IT Portfolio Manager.

• Develop and maintain a strategic IT portfolio plan that aligns with the organization's business goals and objectives over the next several years.

• Develop a long-term vision for the IT portfolio, outlining how IT initiatives will provide inter-governmental and multiplatform functionality across heterogeneous project teams.

• Lead integration of multiple systems from different divisions and multiple organizations.

• Monitor and coordinate individual work tasks, schedules, and project budgets across the portfolio.

• Identify cost-saving opportunities, such as renegotiating vendor contracts or adopting more efficient technologies and make recommendations for their adjustment or removal.

• Continuously refine the IT portfolio management process to incorporate best practices, streamline workflows, and enhance efficiency.

• Use benchmarking data to make informed recommendations for improvements and innovations within the IT portfolio management process.

• Project management in maintaining scope, budget, schedule and priority impact for gap fill or mitigation activities.

• Coordinates with internal program staff to ensure project management timelines are reasonable and to promote the efficient and effective management of state systems.

• Resolve issues impacting project schedule. Represent issues and recommended options that require escalation to executive leadership for resolution.

• Establish metrics to monitor the progress and success of individual projects within the portfolio.

• Prepare and deliver regular reports and presentations to senior management and stakeholders on the status of the IT portfolio, including project status, resource utilization, and financial performance.

• Ensure that IT projects within the portfolio adhere to governance, compliance, and security standards and policies.

What do you need to qualify? Minimum Qualifications:

Seven (7) years of information systems experience in Information Technology Project Management

OR

An Associate's degree or higher in Computer Science, Information Technology, or related field, OR completion of a two (2) year accredited vocational training program in information technology or related field;

AND

5 years of information systems experience in Project Management

OR

A Bachelor's degree in Information Technology, Computer Science, or related field

AND

three (3) years of information systems experience in Project Management

OR

A Master's degree in Information Technology, Computer Science, or related field

AND

one (1) year of information systems experience in Project Management.

What we are looking for (Desired Attributes):

• Strong skills in interpersonal relationships, verbal and written communication, business management, business ethics, meeting facilitation, conflict management, and project management.

• Strong leadership skills and ability to establish and maintain effective working relationships with superiors, subordinates, peers and other agencies and the public.

• Familiarity with PMBOK/BABOK (Project Management certification preferred)

• Excellent writing and editing skills, (composition, grammar, punctuation, and spelling) as well as effective communication (listening and oral presentation) skills.

• Ability to explain complex technical issues to non-technical customers.

• Strong planning skills with demonstrated ability to prioritize tasks among projects.

• Proven ability to manage multiple tasks and responsibilities under conflicting and time-sensitive deadlines.

• Demonstrated experience in authoring project management deliverables such as a scope statement, project charter, work breakdown structure and scheduling tools.

• A clear understanding of the relationship between the Systems Development Lifecycle (SDLC) phases of application development, and the standard project activities (initiating, planning, executing, monitoring, controlling and closing).

• Demonstrated extensive information technology project management skills.

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.

How are candidates selected?

The selection process consists of a review of your application and an evaluation of your education, experience, training, and overall professionalism of your application materials. Candidates that follow the application directions, submit what is required and provide us with credentials that showcase their skills and how they meet the minimum qualifications and desired attributes will be invited to an interview. Resumes will not replace the completed job history experience in Workday. We will only review documents that are requested. Because details are really important to us, your application materials will be evaluated for grammar, spelling and punctuation.

What's in it for you?

• Medical, vision, and dental insurance.

• 11 paid holidays per year.

• 8 hours of vacation leave earned per month, eligible to be used after 6 months of service.

• 8 hours of sick leave earned per month, eligible to be used as accrued.

• 24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.

• Pension and retirement programs.

• Click here to learn more about State of Oregon benefits.

• A workplace that fosters fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity.

• A healthy work/life balance, with opportunities for hybrid remote work.

How to Apply:

• Internal Applicants (Current State of Oregon Employee) - MUST apply through your employee Workday account. Please update your profile with current job history and education. In Workday, click on the Career application link, View Internal-Find Jobs, Find the position and select Apply.

• External Applicants - Please visit the State of Oregon job opportunities webpage to submit your application for the position.

• Workday does not pull your work history from your profile; you MUST list your current work experience on your application for it to be considered. A resume will not substitute for completing the work experience section of your application.

• The work history and/or education section of your application must clearly demonstrate how you meet all the minimum qualifications and desired attributes listed above.

• Upload and attach your resume in addition to completing your job history and education details in Workday.

Want to Know More? Here's some additional information:

• Hybrid/remote work: This position is eligible for a flexible hybrid work schedule, and there may be an in-office requirement. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please visit the state's Work Reimagined website for more information.

• The salary listed is the non-Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.

• This position will be represented by the American Federation of State, County & Municipal Employees Union, Local 2505.

• This position serves a six-month trial service period.

• Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.

• Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OLCC uses E-Verify to confirm that applicants are authorized to work in the United States.

• This position requires a background and security check with fingerprinting to work in areas that handle confidential documents. An adverse background and failed security clearance will result in disqualification.

Helpful Tips:

• Be sure to attach a resume. Note: Applicants who don't attach the required documents or fail to complete the "Work History" section of the application may be automatically disqualified from further consideration. If you are concerned that the requested documents weren't attached to your application, please email a copy to corie.shelley@oregon.gov. Material will be associated on your behalf if received before the posting deadline.

• Allow yourself plenty of time to complete and submit the application process.

• Workday will timeout after 20 minutes of inactivity.

• This posting closes at 11:59 PM on the close date listed.

• Be sure to check both your email and Workday account for updates regarding this recruitment.

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• Click here for Resources and a Job Support Page.

Veteran's Preference:

The OLCC provides veterans' preference points to all eligible veterans. For privacy reasons, please do not attach veterans' preference documents when initially applying. You will be sent a Workday "Task" to complete once you have submitted your application. The "Task" will prompt you to provide the appropriate documentation for your Veterans' Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx.

After you apply:

Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.

Questions/Need Help?

If you have questions about the recruitment or need assistance, please contact OLCC HR Recruiter, Corie Shelley by email at Corie.Shelley@oregon.gov. Please make sure to reference your recruitment (REQ) identification number in your email.

THE OREGON LIQUOR & CANNABIS COMMISSION IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY