IT Administrative Associate

Idexx Laboratories, Inc. Westbrook , ME 04092

Posted 2 months ago

About this role

IDEXX is looking to hire an ambitious, enthusiastic and professional Administrative Assistant to provide support to three members of the IT senior leadership team as well as assist with ad hoc support for the department.

What's in it for you?

This is an opportunity to work in a fast-paced and collaborative environment with a group of highly efficient Administrative Assistants. You will have the opportunity to work on several projects while learning the ins and outs of being a successful administrative professional for a large global corporation. This is an ideal role for someone who is interested in a career as an administrative professional.

What can you expect?

Provide administrative support to the IT team including calendar management, meeting set-up, preparing meeting agendas, determining and shifting priorities, resolving scheduling conflicts, reserving conference rooms, and be responsible for logistics and catering for meetings. Manage IT office space including: ordering & distributing supplies, clean & maintain mobile workstations, update & post seating chart, digital sign content as needed, report safety concerns, order and setup new furniture, and other tasks as needed. Support department wide meetings and special events including catering, technical equipment set up, awards and recognition, etc.

What do you need to succeed?

  • Be Agile: Ability & willingness to maintain a calm demeanor while operating in a fast paced and dynamic environment with a positive attitude.

  • Collaborate: Ability to work independently and as part of a team.

  • Be Proactive: Anticipate needs and plan accordingly.

  • Establish Trust: Ability to use discretion and handle confidential information

  • Communication: Effective written and verbal communication skills

  • Build Relationships: Strong interpersonal skills; ability to interact with all levels of management

  • Plan & Execute: Ability to multi-task and prioritize. Strong organizational skills.

  • Ensure Results: Follow through on business deliverables with a sense of urgency.

  • Strong Computer skills: MS office Word, Excel, Outlook, PowerPoint; Exposure to SAP a plus.

The ideal candidate will have three to five years of administrative or office experience in a corporate environment. Associates degree or specialized training beyond high school is highly preferred.

EOE/Minority/Female/Disabled/Veteran


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IT Administrative Associate

Idexx Laboratories, Inc.