ISU Alumni Association Executive Director

ISU Alumni Association Executive Director

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Please see Special Instructions for more details.

Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

This position is open until filled. The review of applications is ongoing and will continue until the position is filled

Position Details

Position Details

About the Institution

Indiana State University is a world-class center of higher education, located in Terre Haute, Indiana, and serving a multi-state region that stretches from Indianapolis to St. Louis, Chicago, Louisville, Cincinnati, and beyond. It has been recognized by the Princeton Review as among the best universities in the Midwest.

Indiana State is a beautiful, pedestrian-friendly campus located within walking distance of local shops, restaurants, and activities in Terre Haute's historic downtown district. Situated near the Indiana-Illinois border, the campus is about an hour's drive from Indianapolis and within a few hours of other major metropolitan areas.

Indiana State, one of the most diverse campuses in Indiana, is a welcoming community of students, faculty, and staff representing most U.S. states and many countries around the world. There are more than 260 student-run organizations offering activities and entertainment throughout the year, along with 15 NCAA Division I athletic teams, a first-rate student recreation center with numerous classes and recreational sports programs, and a Performing Arts Series and University Speakers Series that bring national touring productions and speakers to campus. Indiana State is a place of belonging where students, faculty, and staff learn and thrive together.

Indiana State University is an equal opportunity employer committed to diversity, inclusion, and belonging in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), religion, sexual orientation, gender identity, gender expression, age, national origin, status as an individual with a disability, status as a protected veteran, genetic information, political views or activity, or any other applicable legally protected characteristics. This policy applies to all employment practices within our organization, including recruiting, hiring, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and applicable apprenticeships.

If you need assistance or an accommodation due to disability, you may contact us at isu-humanresources@indstate.edu

Comments to Applicants

Candidates must be eligible to work in the U.S. for other than practical training. The university will not provide visa sponsorship for this position.

This position is open until filled. The review of applications is ongoing and will continue until the position is filled

Job Title ISU Alumni Association Executive Director Department Alumni Work Schedule

Monday

• Friday 8 to 4:30 pm

However, this posting will require numerous duties outside of the work schedule.

Notice of Vacancy Number 24-00076 Desired Start Date Open Date 04/05/2024 Close Date Open Until Filled Yes Job Category Staff-Exempt Professional Job Type Staff

• Full-Time Pay Grade 14 Hourly Rate or Salary Range Commensurate with Experience Benefits Associated with this Position

• Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.

• Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University.
  
  Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.

• TIAA Retirement Contributions: Contributions begin based upon the first day of employment at a contribution rate of ten (10) percent of base appointment salary paid in full by ISU.
  
  The contributions are vested immediately. There are 40 investment options from which to choose.

• TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.

• Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University.
  
  This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.

• Fee Waiver Program: For the employee, spouse and dependent children:
  
  Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.

• Sick Leave: Accrued at a rate of 12 days per fiscal year with unlimited accumulation.

• Vacation: Pay level 11 and below accrues up to 15 vacation days earned per year 1 through 4; 20 vacation days per year thereafter. Pay level 12 and above accrues 20 vacation days per year

Optional Benefits

• Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.

• Voluntary Vision Plan: May enroll within the first 31 days of employment date.

Job Summary/Basic Function

Under the direction of the Vice President of University Advancement/CEO of the ISU Foundation, the Executive Director of the ISU Alumni Association is responsible for the overall leadership and direction of the University's alumni program and executive support of the alumni association and alumni board of directors. As Indiana State University moves forward on a comprehensive campaign, the Executive Director of the Alumni Association will serve in a leadership role for the campaign.

The Executive Director is responsible for planning and conducting all alumni related activities and programs designed to enhance the University and the alumni association. The Director will be responsible for an increase in alumni philanthropic giving, annual membership goals and lifetime membership goals. It is the responsibility of the Executive Director to expand alumni participation and giving during the course of the comprehensive campaign.

Additional responsibilities include but are not limited to managing events designed to increase alumni participation, managing the Alumni Board of Directors and all fundraising events associated with the charge of the Board, and working with the Director of the ISU Annual Fund on joint fundraising ventures. Responsible for long-range strategic planning, strategic vision, staff supervision, policy support, budget management, and programmatic efforts of the alumni association.

Specific Responsibilities Required Relevant Education & Experience

A Bachelor's Degree is required. Minimum of five years of successful management experience with a comprehensive university advancement, alumni or development program or a sales and marketing background.

Thorough knowledge of principles and methods for the operation of successful alumni programs. Excellent written and oral communication skills. Demonstrated ability to work successfully with multiple constituencies, both internal and external.

Required Field(s) of Study

NA

Preferred Relevant Education and Experience

Education: Master's or advanced degree preferred.

Supervisory Responsibilities Has direct supervisory responsibilities & management over supervisory & non-supervisory employees. Carries out responsibilities in accordance with policies & applicable laws. Required Certificates, Licenses and Registrations Must possess a valid driver's license Other Required Certificates, Licenses and Registrations Preferred Certificates, Licenses and Registrations Preferred Other Certificates, Licenses and Registrations Knowledge, Skills and Abilities Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Excellent public speaking skills, Experience and knowledge in job related program, Experience in an educational environment preferred, Experience with budget management, Experience with Higher Education ERP systems like Banner, Math and basic accounting skills, Must be able to travel; some overnight travel, when required, Must be comfortable networking with groups or individuals, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proficiency with Microsoft Office and other computer applications, Proven supervisory skills, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community Other Knowledge, Skills and Abilities

Thorough knowledge of principles and methods for the operation of a successful alumni program. Successful experience in management, staff supervision, program development and implementation in a complex organizational setting.

Demonstrated ability to work successfully with multiple constituencies, both internal and external. Demonstrated ability to relate to an ethnically diverse population. Exceptional relationship management skills to include effective communicator, good listener, patience and good humor.

Experience in or capacity to develop strategic relationships with board members, Foundation leadership, University leadership, staff and donors. Solid understanding of good business principles to include budget management, profit and loss analysis, program evaluation and an entrepreneurial acumen. Broad knowledge of higher education either in professional or volunteer roles, resource development (philanthropy), and marketing.

Very comfortable with extensive travel and a strong capacity to properly balance personal and professional obligations within the context of a schedule that includes domestic and international travel. High level of comfort in working, interacting and providing leadership for university leadership, board members, high capacity philanthropists, business leaders and elected officials and civic leaders. Initiative, passion, accountability and high energy are important leadership qualities and must be demonstrated continually.

Qualifications & Disclaimer

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

NCAA Guidelines

All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.

No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Position Reappointment Required No

Job Duties

Essential Duties and Responsibilities

Provide executive leadership to the Alumni Association's board of directors. Recruit new members to the alumni association board.

Enlist, motivate and train a corps of volunteers committed to successful alumni programing. Provide direction and leadership to the staff members reporting to the Executive Director. Maintain a portfolio of new alumni and annual giving prospects and solicit their support for gifts such as annual giving, annual membership, lifetime membership, and student philanthropy participation.

Schedule and conduct 4 to 5 face-to-face visits weekly with alumni to garner volunteer support, increase membership or solicit annual gifts. Establish relationships and work collaboratively with the appropriate university staff and the external community to generate interest in the alumni association with alumni and current students of the university. This may include having an Association presence in community and university events.

Essential Duties and Responsibilities

Develop strategies for success for the alumni association board including but not limited to committee work, volunteer opportunities, mentorship with students, and fundraising. Establish annual operating strategies and budgets. Supervise alumni staff, student workers and volunteers. Represent the Alumni Association and/or University at on- and off-campus meetings, conferences, and seminars. Provide leadership for various communications programs for alumni

Essential Duties and Responsibilities

Coordinate the involvement of alumni and students in the development, planning, implementation and management of alumni events. Advance the alumni association's membership program. Coordinate the programs of the alumni association, including but not limited to, Homecoming, alumni club events, and engagement with out-of-state alumni.

Essential Duties and Responsibilities

Perform other duties as assigned.

Applicant Documents

Required Documents

• Resume

• Cover Letter/ Letter of Application

• References

Optional Documents

• Letters of Recommendation

• Curriculum Vitae

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you possess a minimum of a Bachelor's degree?

• Yes

• No

• Do you possess 5+ years of relevant work experience?

• Yes

• No

• Do you possess a valid driver's license?

• Yes

• No